Administrative Assistant, Media - Focus Features

NBCUniversal; United States; Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Administrative Assistant, Media to support the EVP, Media for Focus Features and help coordinate all aspects of a media campaign across digital and broadcast channels. The role requires strong organization, attention to detail, and effective communication in a fast-paced environment.

You will assist with media planning, pack management, traffic coordination with creative teams, and financial processes such as billing and vendor coordination.

Qualifications

• Bachelor’s degree in media, marketing, business, finance, or communications or a related field preferred.
• Strong proficiency in Microsoft Office and Excel; familiarity with syndicated media research tools and media planning or reporting platforms.
• Excellent written and verbal communication skills.

Responsibilities

• Assist media team with media buying and planning across broadcast, digital, print, out of home, radio, and awards.
• Maintain media plan packets with budgets, calendars and flow charts.
• Coordinate deliverables and assets with media partners and support review workflows.
• Collaborate with creative team to ensure media plans are executed on schedule.
• Process work orders, coordinate with vendors and internal finance on billing and expenses.

Skills

Communication skills

Attention to detail

Time management

Education

Bachelor’s degree in media, marketing, business, finance, or communications

Tools

Microsoft Office

Excel

Media research tools

Media planning/reporting platforms

Job description

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Job Description

The Administrative Assistant, Media role reports into the EVP, Media for Focus Features and supports the execution and coordination of all aspects of a media campaign. This role is integrated, and experience supporting both digital and broadcast media campaigns is preferred. This is a fast-paced, multi-faceted position that requires strong organization, attention to detail, adaptability, and communication skills.

Essential Responsibilities:

• Planning: Assist media team members with various aspects of media buying and planning including - broadcast, digital, print, out of home, radio, and awards.
• Plan Packet Management: Maintain media plan packets including budgets, media calendars and flow charts.
• Promotions: Support Media team by coordinating deliverables, ensuring media partners receive required assets, and supporting internal review and approval workflows.
• Trafficking: Work closely with creative team to ensure media plans are accurately executed and trafficked according to schedule.
• Finance: Process work orders, coordinate with vendors and internal finance teams on billing and payment, and track and support departmental expenses.
• Miscellaneous: Provide administrative support as needed, including scheduling meetings with external vendors and supporting EVP travel arrangements.

Qualifications

• Bachelor’s degree in media, marketing, business, finance, or communications or a related field preferred.
• Strong proficiency in Microsoft Office and Excel; familiarity with syndicated media research tools and media planning or reporting platforms.

Desired Characteristics:

• Excellent written and verbal communication skills.
• Experience supporting media planning, buying, or campaign execution across multiple platforms.
• Proven relationship‑building skills; strong problem‑solving ability; exceptional attention to detail; and the ability to manage competing priorities in a fast‑paced environment.

Hybrid:

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].