Hybrid Admin Assistant – Creative Advertising

NBCUniversal; California (MO); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

NBCUniversal is seeking an Administrative Assistant, Creative Advertising, for Focus Features. This hybrid, full-time role provides essential support to the Head of Creative Advertising and the team, handling calendars, travel, expenses, and document management across internal and external partners.

The position requires strong organizational skills, proactive problem-solving, and comfort working with senior executives in a fast-paced entertainment environment.

Qualifications

• Excellent written and verbal communication skills.
• Highly organized, with exceptional attention to detail and the ability to manage competing priorities in a fast-paced environment.
• Strong sense of initiative, follow-through, and accountability.
• Ability to anticipate needs, exercise sound judgment, and proactively solve problems.
• Collaborative, team-oriented, and service-focused mindset.
• Comfortable working professionally with senior executives, filmmaking teams, agencies, and cross-functional partners.

Responsibilities

• Provide administrative support including calendar scheduling, travel coordination, expense processing, filing, phone coverage, and meeting agendas.
• Assist with tracking creative deadlines and maintaining organized project materials for audiovisual campaigns to support department workflow management.
• Distribute, file, and organize creative materials for cross-functional review and internal meetings.
• Coordinate routine correspondence and materials between external partners, filmmakers, and internal teams, as directed.
• Support purchase order and budget tracking processes, including data entry, updates, and follow-up on outstanding items.
• Research competitive materials and track current work from trailer agencies.
• Coordinate department meetings, reviews, and team events.
• Prepare meeting materials, agendas, and follow-up notes as needed.
• Maintain department distribution lists, filing systems, and contact databases.
• Handle confidential information and materials related to unreleased films with discretion and care.
• Perform other administrative duties and department support tasks as assigned.

Skills

Administrative support

Calendar management

Travel coordination

Expense processing

File organization

Meeting agendas

Budget tracking

Vendor coordination

Communication skills

Attention to detail

Problem solving

Teamwork

Job description

NBCUniversal is seeking an Administrative Assistant, Creative Advertising, for Focus Features. This hybrid, full-time role provides essential support to the Head of Creative Advertising and the team, handling calendars, travel, expenses, and document management across internal and external partners.

The position requires strong organizational skills, proactive problem-solving, and comfort working with senior executives in a fast-paced entertainment environment.