CRE Transactions Coordinator

Vaco Recruiter Services; Birmingham (AL); On-site; USD 55,000 - 65,000; Full time

Job summary

Vaco is seeking a detail-oriented Commercial Real Estate Assistant to support a busy commercial real estate team in Birmingham, AL. This full-time, in-office role focuses on transaction coordination, document management, and day-to-day operations.

Responsibilities include preparing leases and contracts, coordinating meetings and closings, tracking timelines, maintaining records, and assisting with listings and marketing materials. The position offers a stable, office-based environment.

Qualifications

• 2+ years of administrative, real estate, legal, or related experience preferred.
• Highly organized with strong attention to detail.
• Excellent communication and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office.
• Professional, dependable, and proactive.
• Commercial real estate or transaction experience is a plus.

Responsibilities

• Provide administrative support to commercial real estate brokers.
• Prepare and maintain leases, contracts, proposals, presentations, and other documents.
• Coordinate meetings, property tours, inspections, and closings.
• Track transaction timelines, deadlines, and follow-ups.
• Maintain accurate property, client, and transaction records.
• Assist with property listings, marketing materials, and presentations.
• Communicate with clients, tenants, property owners, attorneys, vendors, and other professionals.
• Assist with invoicing, commission tracking, and general office support.

Skills

Administrative experience

Real estate experience

Attention to detail

Communication skills

Multitasking

Proactive

Tools

Microsoft Office

Job description

Vaco is seeking a detail-oriented Commercial Real Estate Assistant to support a busy commercial real estate team in Birmingham, AL. This full-time, in-office role focuses on transaction coordination, document management, and day-to-day operations.

Responsibilities include preparing leases and contracts, coordinating meetings and closings, tracking timelines, maintaining records, and assisting with listings and marketing materials. The position offers a stable, office-based environment.