Commercial Real Estate Assistant

Vaco by Highspring; Homewood (AL); On-site; USD 55,000 - 65,000; Full time

Job summary

Vaco by Highspring is seeking a detail-oriented Commercial Real Estate Assistant to support a busy commercial real estate team in Birmingham, AL. You'll work closely with brokers and clients to keep transactions, schedules, and documents organized and moving forward.

The role requires 2+ years in administrative or real estate settings, strong organization, excellent communication, and proficiency with Microsoft Office.

Qualifications

• 2+ years of administrative, real estate, legal, or related experience preferred.
• Highly organized with strong attention to detail.
• Excellent communication and follow-up skills.
• Ability to manage multiple priorities and deadlines.
• Proficient in Microsoft Office.
• Professional, dependable, and proactive.
• Commercial real estate or transaction experience is a plus.

Responsibilities

• Provide administrative support to commercial real estate brokers.
• Prepare and maintain leases, contracts, proposals, presentations, and other documents.
• Coordinate meetings, property tours, inspections, and closings.
• Track transaction timelines, deadlines, and follow-ups.
• Maintain accurate property, client, and transaction records.
• Assist with property listings, marketing materials, and presentations.
• Communicate with clients, tenants, property owners, attorneys, vendors, and other professionals.
• Assist with invoicing, commission tracking, and general office support.

Skills

Administrative experience

Attention to detail

Communication skills

Multitasking

Professional, dependable, proactive

Follow-up skills

Tools

Microsoft Office

Job description

Location: Birmingham, AL | Full-Time | In Office

Salary: $55,000 - $65,000

Vaco is seeking a detail-oriented and proactive Commercial Real Estate Assistant to support a busy commercial real estate team. This person will work closely with brokers and clients to keep transactions, schedules, documentation, and day-to-day operations organized and moving forward.

Commercial Real Estate Assistant

Responsibilities

• Provide administrative support to commercial real estate brokers
• Prepare and maintain leases, contracts, proposals, presentations, and other documents
• Coordinate meetings, property tours, inspections, and closings
• Track transaction timelines, deadlines, and follow-ups
• Maintain accurate property, client, and transaction records
• Assist with property listings, marketing materials, and presentations
• Communicate with clients, tenants, property owners, attorneys, vendors, and other professionals
• Assist with invoicing, commission tracking, and general office support

Qualifications

• 2+ years of administrative, real estate, legal, or related experience preferred
• Highly organized with strong attention to detail
• Excellent communication and follow-up skills
• Ability to manage multiple priorities and deadlines
• Proficient in Microsoft Office
• Professional, dependable, and proactive
• Commercial real estate or transaction experience is a plus

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).