Real Estate Office Operations Coordinator

Vaco; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Vaco by Highspring in Nashville is seeking an organized Office Administrator to support daily operations of a fast-paced real estate office. You will help with licensing, onboarding, records, and coordinating administrative functions for staff, agents, and vendors.

The role emphasizes compliance, document filing, vendor management, meeting planning, and CRM assistance. Excellent communication and multitasking are essential in this on-site position.

Qualifications

• Strong administrative, organizational, and multitasking skills.
• Ability to work independently and manage competing priorities.
• Excellent communication and customer service skills.
• Experience in real estate, office management, compliance, or operations support preferred.
• Proficiency with Microsoft Office and CRM/database systems.

Responsibilities

• Manage licensing, onboarding, transfers, and compliance-related activities
• Maintain transaction records, trust logs, and document filing systems
• Process commission paperwork, invoices, expense reports, and office funds
• Coordinate office maintenance, vendor relationships, and equipment repairs
• Support marketing and advertising initiatives for agents
• Plan meetings, trainings, office events, and special projects
• Assist with recruiting support, CRM management, and general office administration
• Ensure a professional, organized, and efficient office environment

Tools

Office CRM systems

Microsoft Office

Job description

Vaco by Highspring in Nashville is seeking an organized Office Administrator to support daily operations of a fast-paced real estate office. You will help with licensing, onboarding, records, and coordinating administrative functions for staff, agents, and vendors.

The role emphasizes compliance, document filing, vendor management, meeting planning, and CRM assistance. Excellent communication and multitasking are essential in this on-site position.