CRE Operations & Research Coordinator

Upward On; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Upward On is seeking a Commercial Real Estate Administrative Assistant to support a top-producing Director. You will conduct property research, coordinate tours, manage client information, and keep deal flows moving smoothly from initial search through closing.

This office-based role requires sharp organization, proactive communication, and comfort learning CRE platforms like CoStar, Crexi, and various CRM systems.

Qualifications

• 2+ years of experience supporting a commercial real estate broker or team
• Experience using CoStar and Crexi is strongly preferred
• Experience working with a CRM (Salesforce, Apto, Buildout, HubSpot, or similar)
• Excellent research and analytical skills with ability to quickly learn neighborhoods and market trends
• Strong organizational skills and exceptional attention to detail
• Ability to juggle multiple projects in a fast-paced environment
• Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word
• Experience creating marketing materials using Canva, Adobe Creative Suite, or similar design software is a plus
• Excellent written and verbal communication skills

Responsibilities

• Conduct property searches using CoStar, Crexi, LoopNet, and other CRE platforms to identify opportunities that meet client requirements.
• Research neighborhoods, submarkets, demographics, transportation, nearby amenities, and comparable properties.
• Coordinate property tours by communicating with landlords, listing brokers, clients, and internal team members.
• Prepare tour schedules, property packages, maps, and presentation materials for clients.
• Maintain and update the firm's CRM, ensuring accurate client, property, and transaction data.
• Track listings, availabilities, lease expirations, and market activity.
• Create proposals, marketing flyers, brochures, email campaigns, and presentation materials using company branding.
• Assist with listing input, marketing campaigns, and online property advertising.
• Coordinate calendars, meetings, client follow-up, and administrative support for the Director.
• Support special projects and ensure deadlines are consistently met.

Skills

Detail orientation

Organizational skills

Research skills

Communication

Tools

CoStar

Crexi

CRM

Microsoft Office

Job description

Upward On is seeking a Commercial Real Estate Administrative Assistant to support a top-producing Director. You will conduct property research, coordinate tours, manage client information, and keep deal flows moving smoothly from initial search through closing.

This office-based role requires sharp organization, proactive communication, and comfort learning CRE platforms like CoStar, Crexi, and various CRM systems.