CRE Lease Analyst: Precision in Rent & Timelines

Ryan Companies US Inc; Minneapolis (MN); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

PTO (Paid Time Off)

Employee Assistance and Wellness

Pet insurance

Job summary

Ryan Companies US, Inc. seeks a Commercial Real Estate Lease Analyst to convert signed leases into accurate system records, rent schedules, and reports.

You’ll collaborate with Real Estate Accounting, Property Management, Leasing, Asset Management, and Legal to ensure terms are correctly captured and conflicts are escalated before money or deadlines are involved. The role emphasizes reading complex leases, managing rent components, and maintaining precise data across multiple systems with strong

Qualifications

• Bachelor’s degree in Accounting, Finance, Real Estate, Business, or an equal mix of education and work experience
• 3+ years of commercial real estate lease administration, tenant recovery, or property accounting experience
• Proven ability to read complex leases, amendments, and related documents and summarize the terms correctly
• Working knowledge of base rent, rent increases, CAM, operating expenses, real estate taxes, insurance, percentage rent, recoveries, and tenant billing
• Experience with at least one lease administration, property management, or real estate accounting system and the ability to learn the company’s system
• Clear written and verbal communication, sound judgment, strong organization, and close attention to detail
• Preferred: experience with large or multi-company portfolios, straight-line rent, internal controls, audits, acquisitions or sales, estoppels, SNDAs, or letters of credit
• Preferred: experience using approved automation or AI tools and checking the results against signed documents

Responsibilities

• 35% Lease Review and Setup - Read and summarize signed leases, amendments, renewals, expansions, reductions, assignments, subleases, terminations, and waivers
• Enter important terms, including the space, dates, rent, increases, options, notice deadlines, recoveries, caps, base years, gross-ups, taxes, insurance, percentage rent, deposits, letters of credit, allowances, co-tenancy, and other rights and requirements
• Decide which document controls when several documents change the lease; flag conflicts, missing support, and unusual terms for review
• Turn lease terms into accurate rent schedules, system fields, tasks, notices, and reports
• Complete a documented quality check before records or charges go live
• Keep electronic lease files complete, organized, and supported
• 20% System and Document Accuracy - Enter and update complete lease records in the company’s lease or property accounting system on time
• Attach signed documents, keep the correct version history, and support important data changes
• Compare the signed lease, lease summary, rent roll, lease system, accounting system, and billing schedules; fix or raise differences quickly
• Maintain approved recovery settings, pools, tenant setup, and budget assumptions
• Support data transfers, acquisitions, property sales, and system changes; test the transferred data
• Use the signed lease as the legal source and the lease system as the daily working source
• 25% Rent Charges, Recoveries, and Financial Support - Set up and check recurring charges, fixed rent increases, CPI increases, percentage rent, utilities, and other bill-backs
• Prepare or support CAM, operating expense, real estate tax, and insurance estimates and year-end reconciliations
• Apply caps, base years, gross-ups, exclusions, and other special terms exactly as the lease states
• Research differences and tenant questions, prepare lease-based support, and coordinate approved corrections or escalation
• Help prepare tenant estimates and reconciliation statements and enter approved charges into the accounting system
• Review rent rolls, occupancy information, and portfolio reports for accuracy
• Give Accounting the lease data and schedules it needs; Accounting owns accounting policy and final accounting conclusions
• 10% Critical Dates and Contractual Compliance Controls - Maintain controls over rent commencement, option and notice deadlines, expirations, renewals, holdovers, insurance requirements, reporting duties, and other time-sensitive provisions
• Use system alerts, recurring reviews, and documented backup procedures so that compliance does not depend on individual memory
• Monitor unresolved obligations and obtain missing documents, data, approvals, or evidence of completion
• Assess the timing and significance of exceptions and elevate them early enough for Accounting, Property Management, Leasing, Asset Management, or Legal to act
• 5% Reporting, Close, Budget, and Audit Support - Prepare recurring and ad hoc lease, billing, recovery, variance, and exception reports for operational and management use
• Support monthly close, annual budgets, tenant estimates, reconciliations, and portfolio reporting with accurate, traceable lease data
• Assemble complete evidence for internal controls and internal or external audit requests
• Analyze aged exceptions, recurring data defects, and financial discrepancies; document root causes, ownership, status, and resolution
• 5% Team Support and Process Improvement - Research lease questions and explain the answer in clear, practical language
• Keep issue and status logs, meet response deadlines, and communicate delays or risks early
• Update procedures, reduce manual work, and measure whether process changes improve speed or accuracy
• Use only approved automation or AI tools, protect confidential information, check results against source documents, and remain responsible for the final work

Skills

Lease reading

Excel proficiency

Communication skills

Deadline management

Lease systems

Education

Bachelor’s degree in related field

Tools

Lease accounting system

Job description

Ryan Companies US, Inc. seeks a Commercial Real Estate Lease Analyst to convert signed leases into accurate system records, rent schedules, and reports.

You’ll collaborate with Real Estate Accounting, Property Management, Leasing, Asset Management, and Legal to ensure terms are correctly captured and conflicts are escalated before money or deadlines are involved. The role emphasizes reading complex leases, managing rent components, and maintaining precise data across multiple systems with strong