Courthouse Administrative Assistant IV

Cook County State's Attorney Office; Bridgeview (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Cook County State’s Attorney’s Office in Bridgeview seeks an Administrative Assistant IV to provide administrative support to the Assistant State’s Attorneys at the Bridgeview Courthouse. This full-time position supports workflow, manages mail, and coordinates inquiries.

The role requires excellent verbal and written communication, strong organization, and the ability to multi-task. Proficiency in Microsoft Word is required; familiarity with Nice, SharePoint, Clerks, and CRIMES is a plus.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications is required.

Responsibilities

• Answer general questions from the public and provide information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Run time sensitive, confidential criminal background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and outside agencies.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Microsoft Word

Tools

Nice

SharePoint

Clerks

CRIMES

Job description

Cook County State’s Attorney’s Office in Bridgeview seeks an Administrative Assistant IV to provide administrative support to the Assistant State’s Attorneys at the Bridgeview Courthouse. This full-time position supports workflow, manages mail, and coordinates inquiries.

The role requires excellent verbal and written communication, strong organization, and the ability to multi-task. Proficiency in Microsoft Word is required; familiarity with Nice, SharePoint, Clerks, and CRIMES is a plus.