Administrative Assistant IV - Bridgeview

Cook County State’s Attorney’s Office; Bridgeview (IL); On-site; USD 51,000 - 69,000; Full time

Job summary

Cook County State’s Attorney’s Office is seeking an Administrative Assistant IV to provide administrative support for Assistant State’s Attorneys assigned to the Bridgeview Courthouse. The role is full-time, located at Bridgeview Courthouse, with a 8:30 a.m. to 4:30 p.m. schedule and a $60,147 annual salary.

Primary duties include handling mail, subpoenas, discovery input via Axon, document proofreading, and answering public inquiries. Knowledge of MS Word is required and typing speed is a plus.

Qualifications

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications required.
• Knowledge of Nice, Share Point, Clerks, and CRIMES is preferred.
• Typing speed of 50+wpm is preferred.

Responsibilities

• Answer general questions from the public and provide the proper information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Run time-sensitive, confidential criminal background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Prepare expungements.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Tools

Microsoft Word

Job description

About Us

The Cook County State's Attorney's Office (CCSAO) is a diverse and dedicated team of professionals committed to justice and safety for over five-million residents. As the second-largest prosecutor's office in the U.S., the CCSAO prosecutes criminal and regulatory violations across six bureaus and four units with a staff of over 1,200.

Our Mission

To uphold justice and public safety in Cook County by fairly, ethically, and effectively prosecuting crime, supporting victims, and protecting the rights of all residents.

Who We Are Looking For

We are seeking individuals who share our passion for justice, diversity, and the well-being of the community. Whether you are a legal professional, an investigator, or an administrative specialist, we value dedication, integrity, and a commitment to our values of accountability, respect, and fairness. Join our team if you are ready to make a tangible impact, work collaboratively, and uphold the principles of justice with unwavering dedication. At the Cook County State's Attorney's Office, your skills and values will help shape a safer and stronger Cook County.

Administrative Assistant IV - Bridgeview

Job Title: Administrative Assistant IV (#472)

Reports to: Office Manager/Administrative Supervisor

Grade: 14

Level: Entry (This may vary for internal candidates)

Salary: $60,147

Classification: Full-Time/Union

Location: Bridgeview Courthouse/10220 S 76th Ave, Bridgeview, Il

Bureau: Administrative Services

Application deadline: September 2, 2026

Primary Function

Provide administrative support for Assistant State’s Attorneys assigned to the Bridgeview Courthouse.

Working Environment

Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties And Responsibilities

• Answer general questions from the public and provide the proper information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Run time-sensitive, confidential criminal background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Prepare expungements.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications required.

Preferred

• Knowledge of Nice, Share Point, Clerks, and CRIMES.
• Typing speed of 50+wpm.

Equal Employment Opportunity

The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.