Bridgeview Administrative Assistant IV

Cook County State’s Attorney’s Office; Bridgeview (IL); On-site; USD 51,000 - 69,000; Full time

Job summary

Cook County State’s Attorney’s Office is seeking an Administrative Assistant IV to provide administrative support for Assistant State’s Attorneys assigned to the Bridgeview Courthouse. The role is full-time, located at Bridgeview Courthouse, with a 8:30 a.m. to 4:30 p.m. schedule and a $60,147 annual salary.

Primary duties include handling mail, subpoenas, discovery input via Axon, document proofreading, and answering public inquiries. Knowledge of MS Word is required and typing speed is a plus.

Qualifications

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications required.
• Knowledge of Nice, Share Point, Clerks, and CRIMES is preferred.
• Typing speed of 50+wpm is preferred.

Responsibilities

• Answer general questions from the public and provide the proper information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Run time-sensitive, confidential criminal background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Prepare expungements.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Tools

Microsoft Word

Job description

Cook County State’s Attorney’s Office is seeking an Administrative Assistant IV to provide administrative support for Assistant State’s Attorneys assigned to the Bridgeview Courthouse. The role is full-time, located at Bridgeview Courthouse, with a 8:30 a.m. to 4:30 p.m. schedule and a $60,147 annual salary.

Primary duties include handling mail, subpoenas, discovery input via Axon, document proofreading, and answering public inquiries. Knowledge of MS Word is required and typing speed is a plus.