Administrative Assistant IV - Bridgeview

Cook-County-State; Bridgeview (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Cook County State’s Attorney Office is seeking an Administrative Assistant IV to provide administrative support for Assistant State’s Attorneys at the Bridgeview Courthouse. The role reports to the Office Manager/Administrative Supervisor and is located at 10220 S 76th Ave, Bridgeview, IL.

The position requires strong communication and organizational skills, proficiency in Microsoft Word, and the ability to handle confidential information in a busy legal office environment.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications required.

Responsibilities

• Answer general questions from the public and provide information/resources.
• Time date stamp and initial all incoming mail/packages.
• Type subpoenas, motions, and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phones and take messages.
• Run background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.

Skills

Verbal & written communication

Organizational skills

Multi-tasking

Tools

Microsoft Word

Nice

SharePoint

Clerks

CRIMES

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

Job Title

Administrative Assistant IV (#472)

Reports to: Office Manager/Administrative Supervisor

Grade: 14

Level: Entry (This may vary for internal candidates)

Classification: Full-Time/Union

Location: Bridgeview Courthouse/10220 S 76 th Ave, Bridgeview, Il

Bureau: Administrative Services

Primary Function

Provide administrative support for Assistant State’s Attorneys assigned to the Bridgeview Courthouse

Working Environment

Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities

• Answer general questions from the public and provide the proper information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through Axon.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Run time sensitive, confidential criminal background checks/reports.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Word applications required.

Preferred:

• Knowledge of Nice, Share Point, Clerks, and CRIMES.
• Typing speed of 50+wpm.

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.

Any problems with your application can be directed towards [e-mail]