Court Records & Docket Specialist I

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Coconino County in Flagstaff, AZ, is seeking a clerical specialist to perform confidential document handling, records management and court support tasks.

Under supervision, the role requires two years of clerical work, fingerprint clearance, and knowledge of court terms and office procedures. The position emphasizes accuracy, communication and data entry.

The successful candidate will work with the Justice Court staff to process documents, prepare agendas and support public interactions.

Qualifications

• Two years of clerical work experience or equivalent combination of education and training.
• Must pass fingerprint clearance.
• Knowledge of justice court terms and procedures.
• Ability to communicate effectively in writing and verbally.

Responsibilities

• Receives, reviews, processes and distributes confidential and sensitive documents.
• Processes documents related to misdemeanor, felony, and civil cases.
• Updates electronic records.
• Research records and disburses information.
• Records and documents court proceedings.
• Receives and processes payments, fees, or bonds.
• Compiles reports and summaries of work.
• Schedules, gathers materials and prepares agendas for various court hearings.
• May issue search or fugitive warrants, and generate warrants and orders to show cause.
• May notify attorneys regarding continuances.
• Composes, formats and types of correspondence, reports and other documents.
• May answer incoming phone calls.
• May assist other agencies with information and explaining procedures.
• May orient and train other staff.
• May prepare and maintain accounting and other records.
• May handle and account for cash in various amounts.

Skills

Clerical experience

Office procedures

Legal terminology

Word processing

Spreadsheet software

Tools

MS Word

Excel

Job description

Coconino County in Flagstaff, AZ, is seeking a clerical specialist to perform confidential document handling, records management and court support tasks.

Under supervision, the role requires two years of clerical work, fingerprint clearance, and knowledge of court terms and office procedures. The position emphasizes accuracy, communication and data entry.

The successful candidate will work with the Justice Court staff to process documents, prepare agendas and support public interactions.