Court Operations Specialist — Judicial Assistant

State of Oregon; Madras (OR); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Paid jury duty

Paid time off

Retirement plan

Job summary

The Oregon Judicial Department in Madras, OR is hiring a Judicial Assistant/Clerk (Court Operations Specialist) to provide comprehensive administrative support to judges. You will screen calls, enter data, file judgments, and prepare legal documents while managing calendars and coordinating with attorneys and litigants.

You will also handle courtroom procedures, audio/video setups, and juror administration, with opportunities to assist arbitration and maintain security and orderly operations of

Qualifications

• High school diploma or equivalent with four years of administrative experience.
• Ability to meet deadlines in a busy office environment.
• Experience providing customer service to diverse individuals under pressure.
• Ability to explain processes and policies clearly in writing and verbally.
• Experience writing and reviewing documents for accuracy and completeness.

Responsibilities

• Answer and screen phone calls; provide friendly public assistance.
• Perform data entry, file judgments and orders, prepare legal documents.
• Monitor pending cases and maintain multiple calendars.
• Prepare jury instructions and handle travel expenses and document routing.
• Process information requests and verify scanned records for quality.
• Record courtroom proceedings; set up video/phone conferences; assist attorneys.
• Swear in witnesses; mark exhibits; complete forms; maintain courtroom security.
• Provide backup coverage for other judicial support positions; arbitrate cases as needed.
• Update the case management system; scan and verify documents; assist jurors.

Skills

Administrative support

Customer service

Data entry

Calendar management

Written communication

Education

High school diploma or equivalent

Tools

Office suite

Case management system

Video/phone conferencing tools

Job description

The Oregon Judicial Department in Madras, OR is hiring a Judicial Assistant/Clerk (Court Operations Specialist) to provide comprehensive administrative support to judges. You will screen calls, enter data, file judgments, and prepare legal documents while managing calendars and coordinating with attorneys and litigants.

You will also handle courtroom procedures, audio/video setups, and juror administration, with opportunities to assist arbitration and maintain security and orderly operations of