Court Operations Specialist (Judicial Assistant/Clerk)

State of Oregon; Salem (OR); On-site; USD 53,000 - 82,000; Full time

Benefits offered by this job

Premium health insurance (95–99%)

Paid holidays and personal days

Bilingual skills allowance

Salary step progression up to third

Job summary

The Oregon Judicial Department (OJD) invites applications for a Court Operations Specialist (Judicial Assistant/Clerk) in Jefferson County, Madras, Oregon. You will provide administrative support to judges, answer calls, maintain calendars, and prepare legal documents, while coordinating with multiple stakeholders.

You will also handle courtroom proceedings, assist with arbitration cases, and support other judicial staff as needed. This is a full-time role with strong growth and benefits.

Qualifications

• High school diploma or equivalent required.
• Four years of administrative experience in a moderately complex setting.
• Combination of education and experience may substitute for the required experience.

Responsibilities

• Provide administrative support to judges and staff.
• Answer and screen calls, manage calendars, and prepare documents.
• Process judgments and orders, and route files and information.
• Interact with judges, attorneys, litigants, and the public.
• Maintain courtroom security, swearing in witnesses, and handling exhibits.
• Assist with arbitration referrals and case management updates.
• Provide backup coverage at related circuit courts as needed.

Skills

Administrative support

Workflow management

Customer service

Policy explanation

Document drafting

Education

High school diploma or equivalent

4 years administrative experience

Education/experience equivalent

Job description

Position Title

Court Operations Specialist (Judicial Assistant/Clerk)

Initial Posting Date

10/08/2026

Application Deadline

10/21/2026

Agency

Judicial Department

Salary Range

$4,765 - $7,392

Position Type

Employee

Job Description

Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Jefferson County Circuit Court in Madras, Oregon, is hiring a Judicial Assistant/Clerk (Court Operations Specialist).

In this role, you will provide administrative support to our judges. You will answer and screen phone calls. You will perform data entry, file judgements and orders, and prepare correspondence, legal documents, and opinions. You will monitor and track pending cases, perform routine research, and maintain multiple calendars. You will prepare jury instructions, process travel expenses, route files and documents, and process requests for information. In doing your work, you will interact with judges, management, court staff, attorneys, litigants, justice agencies, and the public.

In the courtroom, you will record proceedings and prepare and maintain written logs. You will set up video and phone conferences and will help attorneys and litigants with procedures and scheduling. You will swear in witnesses, mark exhibits, and complete a variety of forms. You will maintain the security and professionalism of the courtroom. You will also prepare the courtroom and jury room, distribute documents, administer the oath to potential jurors, and monitor jurors’ security during deliberations.

Additionally, you will process court cases that have been referred to arbitration. You will select arbitrators, send notices to parties, update the case management system, and monitor timelines. You will scan hard copies of records and verify the quality of the scanned images.

You will spend part of your time answering phones and helping the public. You will also provide backup coverage for the other judicial support positions at the Jefferson County Circuit Court and the Crook County Circuit Court in Prineville.

Assigned tasks may be changed to accommodate workload and organizational needs.

The application deadline is 11:59 p.m. PT on the date listed above.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent.

AND

Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for the position.

OR

Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills And Attributes

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience explaining processes, procedures, or policies.
• Experience and skill in writing and reviewing documents for accuracy and completeness.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional irregular hours or overtime work during evenings and weekends may be required.
• Occasional travel, including during inclement weather, is required between the Jefferson County Circuit Court and the Crook County Circuit Court.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma, including people who are angry, hostile, confused, or frustrated.
• Possible exposure to hostile people, violent situations, and disturbing/hazardous court exhibits.
• Long periods of sitting or standing.
• Regular use of the following equipment: electronic recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.