Court Operations & Scheduling Specialist

Kalamazoo County; Kalamazoo (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

Kalamazoo County in Kalamazoo, MI seeks an administrative professional to support court operations in the Circuit Court Trial Division, handling filings, scheduling hearings, arranging meeting spaces or special accommodations, and operating remote sessions. The role also includes supporting the Personal Protection Order office, coordinating intake appointments, and assisting with notices.

The role ensures statutory compliance, enters data into court case management systems, reviews filings for

Qualifications

• Bachelor’s degree in Criminal Justice, Pre-Law, Politics, or related field.
• 1–3 years of court clerk or administrative assistant experience.
• Equivalent combination of training, education, and experience acceptable.

Responsibilities

• Provides administrative support on court-related activities within the Circuit Court Trial Division.
• Receives, processes, and files court filings, pleadings, and documentation per procedures.
• Assists the Personal Protection Order office with intake appointments and notices.
• Conducts accuracy and compliance reviews of electronic records before filing.
• Coordinates and manages the jury qualification and selection process.
• Schedules hearings and coordinates meeting spaces and virtual sessions.
• Records and disseminates information relating to court procedures and hearings per protocols.
• Handles incoming mail and timestamps forms, rerouting as needed.
• Reviews, verifies, and processes monetary transactions for court filings.
• Manages emails from courtroom staff, OPA, law enforcement, and other departments.

Skills

Administrative support

Scheduling

Records management

Document processing

Education

Bachelor's degree in Criminal Justice, Pre-Law, Politics, or related field

Job description

Kalamazoo County in Kalamazoo, MI seeks an administrative professional to support court operations in the Circuit Court Trial Division, handling filings, scheduling hearings, arranging meeting spaces or special accommodations, and operating remote sessions. The role also includes supporting the Personal Protection Order office, coordinating intake appointments, and assisting with notices.

The role ensures statutory compliance, enters data into court case management systems, reviews filings for