Court & Jail Administrative Assistant

Military, Veterans and Diverse Job Seekers; Oakdale (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Military, Veterans and Diverse Job Seekers seeks an Administrative Clerk to support Municipal Court and Jail Operations. The role involves informing the public on citation processes, processing payments, maintaining case files, and assisting with jail arraignments.

Responsibilities include verifying fines, preparing forms, balancing cash, and coordinating with outside agencies. A strong customer service focus and accuracy are essential in this on-site position.

Qualifications

• Knowledge of legal terminology and local laws governing citations, bonds and related court documents.
• Alphanumeric filing and maintenance of filing systems.
• Processing and verifying routine documents based on detailed written instructions.
• Strong oral and written communication with the public and city employees.
• Skill in counting money and making correct change.
• Ability to operate PC, fax, telephone, typewriter, calculator and copier.
• Ability to stand for long periods and perform physical tasks.
• Good listening and attention to detail.

Responsibilities

• Inform citizens of options and policies for disposition of citations and advise prisoners, attorneys, bondsmen and the public on status and release.
• Verify amounts due and apply fines, fees and court costs; enter payments or jail credits in the court system.
• Prepare necessary forms, obtain proper documentation and signatures, maintain case files.
• Balance daily cash reports and generate daily/weekly/monthly activity reports.
• Verify warrants and interact with outside agencies; assist Judge at jail arraignments.
• Cross-train to perform administrative jailer duties as needed.

Skills

Legal terminology

Filing & records

Customer service

Cash handling

Office equipment

Communication

Money counting

Attention to detail

Education

High School Diploma or GED

One year of college

Tools

PC

Fax machine

Telephone

Typewriter

Calculator

Copier

Job description

Military, Veterans and Diverse Job Seekers seeks an Administrative Clerk to support Municipal Court and Jail Operations. The role involves informing the public on citation processes, processing payments, maintaining case files, and assisting with jail arraignments.

Responsibilities include verifying fines, preparing forms, balancing cash, and coordinating with outside agencies. A strong customer service focus and accuracy are essential in this on-site position.