DJ Clerk I

County of Chester; Honey Brook (Chester County); On-site; USD 21,000 - 30,000; Full time

Job summary

The County of Chester is seeking a District Justice Clerk I to provide clerical support for court documents, hearings, and related procedures. You will docket traffic, civil and criminal complaints, schedule hearings, and assist the District Justice in court procedures, ensuring accuracy and timeliness.

Responsibilities include collecting and depositing payments, handling mail and warrants, and creating reports.

Qualifications

• High school diploma or GED required.
• 6–12 months of related experience or training.
• Excellent customer service skills and ability to work with the public.
• Strong typing and data processing skills.
• Good time management and organizational abilities.
• Strong verbal and written communication skills.
• Basic math skills and ability to handle money.
• Ability to operate standard office equipment.

Responsibilities

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants and serve to constables.
• Process and distribute daily mail.
• Create reports or lists as required.
• Perform clerical tasks (typing, faxing, copying).
• Provide customer service at the counter.
• Maintain file system and order supplies.
• Perform other duties and special projects as required.

Skills

Customer service

Typing accuracy

Data entry

Time management

Verbal communication

Written communication

Money handling

Organizational skills

Office equipment

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Internet usage

Job description

The District Justice Clerk I provides clerical support to process court documents, schedule court hearings and assist the District Justice in Court procedures.

• Docket traffic, non-traffic, civil and criminal complaints.
• Schedule hearings and record depositions at hearings.
• Collect, record, balance and deposit payments.
• Mail out citations through certified mail.
• Prepare, issue or recall warrants (print and serve to constables).
• Process and distribute daily mail.
• Create reports and/or lists as required.
• Perform clerical functions, as needed (type, fax, copy, etc.).
• Customer Service (answer phones, wait on customers at counter).
• Maintain file system.
• Order and maintain supplies.
• Perform other duties, tasks and special projects, as required.

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Excellent customer service skills and the ability to work directly with the public.
• Strong and accurate typing and data processing skills.
• Strong time management skills.
• Good verbal and written communication skills.
• Basic mathematical skills and the ability to handle money.
• Strong organizational skills.
• Ability to operate standard office equipment (fax, copier, postage machine, etc.)

Preferred Skills, Knowledge & Experience:

• One to two years of administrative experience.
• Knowledge of vehicle laws and regulations.
• Able to work as part of a team.
• Knowledge of standard district court procedures and policies
• Able to provide procedural information without providing legal advice.
• Ability to follow AOPC processing guidelines.
• Knowledge of Crimes Code.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Basic Word skills
• Basic Excel skills
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills