Court Docket Clerk & Judicial Assistant

City of Portsmouth; Portsmouth (VA); On-site; USD 30,000 - 45,000; Full time

Job summary

City of Portsmouth seeks an experienced administrative secretary to support Circuit Court Judges. Under limited supervision, you will prepare dockets, maintain case files, and coordinate with the Clerk's Office and Commonwealth Attorney's Office.

You will perform data entry, typing, filing, and respond to inquiries, while protecting confidentiality and adhering to city policy. This is a full-time, on-site role requiring a high school diploma and 3-5 years of secretarial experience.

Qualifications

• Requires a high school diploma or GED with additional secretarial coursework and 3-5 years of secretarial experience.
• Must pass a background check including local and state criminal history and sex offender registry.
• Ability to use computers and common office software applications.

Responsibilities

• Prepares daily dockets for court appearances and assigns trial dates.
• Maintains dockets, cases, orders, law books, supplements and city codes.
• Gathers documents and maintains filing in numerical order for docket call.
• Performs typing, copying, data entry and creates spreadsheets.
• Answers phones and assists visitors, providing information and referrals.
• Handles confidential files with discretion and maintains filing systems.

Skills

Secretarial experience

Data entry & record keeping

Filing and organization

Communication skills

Discretion & confidentiality

Education

High school diploma or GED with secretarial coursework

Tools

Word processing software

Spreadsheet software

Job description

City of Portsmouth seeks an experienced administrative secretary to support Circuit Court Judges. Under limited supervision, you will prepare dockets, maintain case files, and coordinate with the Clerk's Office and Commonwealth Attorney's Office.

You will perform data entry, typing, filing, and respond to inquiries, while protecting confidentiality and adhering to city policy. This is a full-time, on-site role requiring a high school diploma and 3-5 years of secretarial experience.