Court Caseflow & Calendar Administrator

Coconino County Arizona; Flagstaff (AZ); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Vacation/Annual Leave

Sick Leave

Holidays

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Job summary

Coconino County Superior Court seeks an administrative secretary to support case flow management and calendar maintenance. Under general supervision, the role serves as a personal assistant to an elected official and reports to the appointing authority.

The position is at will and may be terminated at any time. Typical duties include prioritizing cases, notifying judges and attorneys, managing calendars, handling inquiries, and processing court documents.

Qualifications

• Three years' experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Responsibilities

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases
• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures
• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website
• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings
• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency
• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division
• Assesses potential security problems and notifies appropriate personnel
• Prepares, distributes and dockets to the court's database (AJACS), when appropriate, various correspondence and official documents, including judge's rulings, notices, jury instructions, and memoranda
• Requests juries for trials in a timely manner
• Prepares notebooks for jurors, assists in preparation of questionnaires, preliminary instructions, final instructions, letters to employers, and cancels jury requests when appropriate
• Researches statistical and clean-up reports to facilitate case management
• Arranges for meetings and conferences by notifying participants, preparing and distributing agendas and accompanying materials, and assists with follow-up of decision items
• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program
• Performs wide range of duties directly related to implementation of division's special assignment
• Serves as a liaison to all other court support units on behalf of the Judge
• May supervise support staff

Skills

Legal Administrative Experience

Court Experience

Other Administrative Experience

Office Management Experience/Skills

AJACS

JOLTS

CMS

WordPerfect

Microsoft Word

Tools

AJACS

JOLTS

CMS

WordPerfect

Microsoft Word

Job description

Coconino County Superior Court seeks an administrative secretary to support case flow management and calendar maintenance. Under general supervision, the role serves as a personal assistant to an elected official and reports to the appointing authority.

The position is at will and may be terminated at any time. Typical duties include prioritizing cases, notifying judges and attorneys, managing calendars, handling inquiries, and processing court documents.