Court Administrative Clerk: Records, Scheduling & Payments

County of York; New Freedom (York County); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

County of York is seeking a court clerk for the MDJS office to administer court processes and public interactions. You will record dispositions, manage payments, schedule hearings, and issue subpoenas while ensuring compliance with PA rules.

Responsibilities include processing filings, reconciling daily transactions, coordinating transports, and training new clerks according to AOPC guidelines. Strong attention to detail and professional communication are essential.

Qualifikationen

• Must adhere to the court and/or county policies and procedures.
• Ability to recognize possible errors in complaint form/citations, etc. and discuss with the office manager.
• In-depth working knowledge of the Administrative Office of Pennsylvania Courts (AOPC) computer system and ability to troubleshoot same.
• Assist office manager with training newly hired clerks along with continued cross-training of various case types and office processes per AOPC and office guidelines.

Aufgaben

• Impart the policies and procedures of the AOPC at the district court level to the public sector in areas of criminal, civil, motor vehicle matters and PA Supreme Court rules.
• Major responsibilities include case creation, receipting cost and fines payments received by the district court office, setting payment plans for defendants, scheduling all hearing types, issuing subpoenas for service by constables, certifying case dispositions to the court of common pleas as prescribed by rule, coordinating prisoner transports by constables and/or the sheriff’s department.
• Receive payments, issue receipts, and maintain proper records of all monies received by mail and or in-person at the counter in MDJS. Reconcile daily transactions for bank deposits.
• Receive and review all court filings including, traffic, non-traffic citations, criminal complaints, landlord tenant and civil cases for filing. Ensure the office receiving the filing has proper venue over the case.
• Coordinate and schedule arraignments, preliminary hearings and summary trials involving the MDJ, police departments, the district attorney, the public defender, private attorneys, and all others involved in a case. Prepare and issue required hearing notices/subpoenas to assure attendance of all parties.
• Accounting duties include processing monthly reports, disbursement of hundreds of thousands of dollars to state, county, and municipal offices; disbursing of restitution and refunds; issuing payments to constables via weekly and monthly checks.
• Attend all mandatory AOPC MDJS training sessions.

Kenntnisse

Court administration

Records management

Legal procedures

Customer service

Tools

AOPC computer system

Jobbeschreibung

County of York is seeking a court clerk for the MDJS office to administer court processes and public interactions. You will record dispositions, manage payments, schedule hearings, and issue subpoenas while ensuring compliance with PA rules.

Responsibilities include processing filings, reconciling daily transactions, coordinating transports, and training new clerks according to AOPC guidelines. Strong attention to detail and professional communication are essential.