Court Processing & Records Coordinator

County of York; York (York County); On-site; USD 25,000 - 33,000; Full time

Job summary

County of York is seeking a detail-oriented Coordinator to provide direct clerical support to the Central Processing Division of the York County Sheriff’s Office and to the District Justice Duty Court. This role handles document preparation, data entry, and fee collection, ensuring compliance with court procedures and security protocols.

You will work with multiple systems (CODY, PFAD, MDJS, CPCMS) and coordinate notifications, arraignments, and warrant service.

Qualifications

• Must have a high school diploma or equivalent and pass a criminal background check.
• Must be proficient with computer systems to support administrative functions of the processing division and district court.
• Knowledge of Administrative Office of Pennsylvania Courts (AOPC) and York County Sheriff’s Office electronic/digital systems preferred.
• Familiarity with Pennsylvania Crimes Code, Vehicle Code, and Rules of Criminal Procedure.
• Excellent communication, organization, time management and multitasking skills.

Responsibilities

• Prepare/process documents for District Court Judges and the Central Processing Division, including charges, warrants, arraignment paperwork, cost sheets, bail paperwork, and related forms.
• Monitor and track computer printouts, issue warrants, subpoenas, hearing notices, continuances, and other documents.
• File and docket paperwork in local and state systems (CODY, LaserFiche, County Suite; PFAD, MDJS, CPCMS).
• Process booking photographs from CPIN ensuring quality; process AFIS fingerprint cards and verify charges match records.
• Calculate and collect costs, handle cash and credit card payments, and distribute funds to Clerk of Courts, Prothonotary, and District Court offices.
• Review arraignment and warrant service packets for distribution and verify documents.
• Coordinate notifications and schedule arraignments/hearings with District Magisterial offices, DA, Public Defender, Courts, and law enforcement.
• Perform other duties as assigned by Office Manager or Central Processing Administrator.

Skills

Strong communication

Attention to detail

Time management

Multi-tasking

Confidentiality

Education

High School diploma or equivalent

Tools

CODY system

LaserFiche

MS Word/Excel

AOPC PFAD/MDJS/CPCMS

Job description

County of York is seeking a detail-oriented Coordinator to provide direct clerical support to the Central Processing Division of the York County Sheriff’s Office and to the District Justice Duty Court. This role handles document preparation, data entry, and fee collection, ensuring compliance with court procedures and security protocols.

You will work with multiple systems (CODY, PFAD, MDJS, CPCMS) and coordinate notifications, arraignments, and warrant service.