Court Administrative Assistant II

Florida; Dade City (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The State Courts System seeks an Administrative Assistant II to handle a variety of clerical duties and court-facing tasks. The role involves interacting with court users, preparing transcripts, invoices, and filing documents.

Responsibilities include drafting letters, testing audio equipment, and maintaining confidential records under supervision of the Digital Court Reporting Manager.

Qualifications

• Graduation from a standard high school or equivalent and one year of college or vocational school education in office skills, bookkeeping, computer operation or a closely related field and one year of administrative/clerical experience.
• Excellent written and verbal communication; proficient with standard office software.

Responsibilities

• Interact with the court, court users, clients, and staff in person, via email, mail, Quick Conference, fax, and telephonically.
• Process requests for transcripts and audio files; prepare Excel spreadsheets and drafts using Microsoft Word.
• Handle invoicing through QuickBooks; manage collections and electronic filing.
• Track due dates and maintain accurate records; test courtroom audio equipment.
• Proofread documents for punctuation, spelling, and transcription errors.

Skills

Communication

Word processing

Proofreading

Discretion

Record-keeping

Microsoft Word

Microsoft Excel

Customer service

Education

High school diploma

1 year of college or vocational training

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Job description

The State Courts System seeks an Administrative Assistant II to handle a variety of clerical duties and court-facing tasks. The role involves interacting with court users, preparing transcripts, invoices, and filing documents.

Responsibilities include drafting letters, testing audio equipment, and maintaining confidential records under supervision of the Digital Court Reporting Manager.