Court Admin Assistant to General Magistrate

Eleventh Judicial Circuit of Florida; Florida; On-site; USD 32,000 - 52,000; Full time

Job summary

The Eleventh Judicial Circuit of Florida seeks an experienced Administrative Assistant to support the Administrative General Magistrate and other officers across Family, Child Support Enforcement, Probate, Dependency and Civil divisions. The role requires secretarial and clerical skills, familiarity with legal terminology and strict confidentiality.

The assistant will manage calendars, review motions, coordinate hearings, prepare correspondence, and assist litigants and attorneys with case

Qualifications

• High School diploma or GED required.
• Two years of experience in business administration, performing office, legal secretary or paralegal work.
• Experience with court procedures and confidentiality.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and office equipment.

Responsibilities

• Maintain General Magistrate calendar and hearings.
• Prepare and process court correspondence and orders.
• Assist with intake of parties and case information.
• Screen calls, greet litigants, and manage filing systems.
• Prepare case disposition information and coordinate with litigants and attorneys.
• Assist with deadlines and data entry in Odyssey/court management systems.

Skills

Secretarial experience

Clerical work

Legal terminology familiarity

Microsoft Office proficiency

Bilingual English/Spanish preferred

Confidentiality and discretion

Education

High School diploma or GED

Tools

Odyssey

CourtMap

Microsoft Office

Job description

The Eleventh Judicial Circuit of Florida seeks an experienced Administrative Assistant to support the Administrative General Magistrate and other officers across Family, Child Support Enforcement, Probate, Dependency and Civil divisions. The role requires secretarial and clerical skills, familiarity with legal terminology and strict confidentiality.

The assistant will manage calendars, review motions, coordinate hearings, prepare correspondence, and assist litigants and attorneys with case