Court Administrative Assistant to General Magistrate

Eleventh-Judicial-Circuit-of-Florid; Miami (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Eleventh Judicial Circuit of Florida seeks a specialized Legal Administrative Assistant to provide organizational, secretarial, and administrative support for General Magistrates and Hearing Officers. The role requires experience in secretarial and clerical work, familiarity with legal terminology, and handling sensitive information.

Responsibilities include calendar management, reviewing orders, coordinating hearings with litigants and attorneys, and maintaining confidential files.

Qualifications

• Experience in secretarial and clerical work within a legal setting.
• Familiarity with legal terminology, formats, forms and procedures.
• Ability to maintain confidential information and meet deadlines.
• Proficient in Microsoft Office and court software (Odyssey, CourtMap).
• Strong written and verbal communication skills; bilinguals preferred.
• Two years of relevant office experience required.

Responsibilities

• Prepare and maintain the General Magistrate’s calendar and hearing schedules.
• Review court orders and correspondences for accuracy.
• Coordinate with litigants and attorneys regarding hearing information.
• Screen calls and respond to emails; assist litigants, attorneys, staff and witnesses.
• Manage filing systems and confidential records; draft court documents as needed.
• Assist with meeting deadlines and data entry in Odyssey and courtMap.

Skills

Office administration

Communication

Secretarial/clerical

Bilingual English/Spanish

Multitasking

Microsoft Office

Odyssey

Court/agency knowledge

Education

High School diploma or GED

Tools

Odyssey

CourtMap

Outlook

Word

Excel

Zoom

Teams

Job description

Eleventh Judicial Circuit of Florida seeks a specialized Legal Administrative Assistant to provide organizational, secretarial, and administrative support for General Magistrates and Hearing Officers. The role requires experience in secretarial and clerical work, familiarity with legal terminology, and handling sensitive information.

Responsibilities include calendar management, reviewing orders, coordinating hearings with litigants and attorneys, and maintaining confidential files.