Course Scheduling Specialist

Montgomery County Community College; Center Square (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Montgomery County Community College is hiring a Course Scheduling Specialist to manage scheduling for Credit, Non-Credit, and Dual Enrollment programs. You will build course sections in Ellucian Colleague, validate entries with CROA analytics, and input classroom assignments in Astra Schedule.

The role requires strong communication, organizational and analytical skills, with experience in scheduling software and data reporting.

Qualifications

• High school diploma or GED with relevant experience or an Associate's degree with related experience.
• Proficiency in computer skills and excellent written and oral communication required.
• Experience with Ellucian Colleague, reporting/analytics tools and scheduling software preferred.

Responsibilities

• Build course sections in Ellucian Colleague for Credit, Non-Credit, and Dual Enrollment offerings.
• Validate course section entry using CROA Reporting and Operating Analytics.
• Enter classroom assignments and maintain scheduling data in Astra Schedule.
• Run reports for data requests and support scheduling operations as needed.

Skills

Communication

Customer service

Analytical thinking

Initiative

Multitasking

Confidentiality

Education

High school diploma or GED

Associate's degree preferred

Tools

Ellucian Colleague

Astra Schedule

CROA Reporting & Analytics

MS Word

MS Excel

Scheduling software

Job description

Montgomery County Community College invites applications for the Course Scheduling Specialist position. Reporting to the Associate Director of Records and Registration, the Course Scheduling Specialist performs a variety of routine tasks related to the production of the College’s schedule for Credit, Non-Credit, and Dual Enrollment offerings. This includes building course sections in Ellucian Colleague Student Information System and validating course section entry using CROA Reporting and Operating Analytics tool. This position also uses Astra Schedule to enter classroom assignments, maintain scheduling preference sets and room attribute information for classroom optimization, and runs reports for data requests, as needed.

This position has been approved for a flexible work option arrangement. Flexible work options can be ended at any time by the College, Cabinet, and/or supervisors based on employee performance and/or as institutional needs change.

ESSENTIAL KNOWLEDGE & SKILLS

1. Education/Training/Work Experience

• High school diploma or GED required with 3 years’ work related experience required OR
• Associate’s degree preferred with 1 to 2 years work related experience required
• Proficiency in computer skills required
• Excellent communication, both written and oral required

2. Specialized Knowledge & Skills

• Knowledge and use of Ellucian Colleague, reporting and operating analytics tools and classroom scheduling software preferred
• Demonstrated experience using Microsoft Office Word and Microsoft Office Excel required.
• Customer service skills
• Analytical, problem-solving, and critical thinking skills
• Ability to take initiative and work with minimal supervision

3. Additional Information Required

• Ability to multitask
• Attention to detail
• Ability to maintain confidentiality
• Ability to prioritize workload
• Ability to use considerable discretion/judgment decision making
• Ability to work within a team-oriented setting

About the Institution

Montgomery County Community College offers a comprehensive curriculum of more than 100 degree and certificate programs, a Virtual Campus, a Culinary Arts Institute, a Municipal Police Academy, and specialized workforce development programs, all of which leverage the College’s nationally ranked use of innovative technology. An Achieving the Dream (AtD) Leader College, the institution is positioned at the vanguard of national efforts to increase completion, improve learning outcomes, and remove barriers to access for more than 24,000 students annually. The College is also recognized regionally and nationally for its sustainability leadership, work with military veterans, and community service and service-learning opportunities. Montgomery County Community College was recognized by NISOD and Diverse: Issues in Higher Education as one of sixteen “2021 Promising Places to Work in Community Colleges.” Visit mc3.edu or join us on Twitter @mccc.

Montgomery County Community College is committed to assuring equal opportunity to all persons and does not discriminate on the basis of race, color, religion, religious creed, sex, ancestry, national origin, age, affectional or sexual orientation, genetic information, gender identity, gender presentation, veteran’s status, marital status or disability in its educational programs, activities, or employment practices as required by Title IX of the Educational Amendment of 1972, section 504 of the Rehabilitation Act of 1973, and other applicable statutes.

Inquiries concerning Title IX relating to equal opportunity on the basis of sex should be referred to: Title IX Coordinator, Mikiba W. Morehead, Ed.D., TNG, LLC, at [e-mail].

All other equal opportunity inquiries, including those based upon disability, should be referred to: The Director of Equity, Diversity & Belonging, at [e-mail] or 215-619-7383.