Administrative Assistant / Deputy Clerk to Board

Campbell County; Rustburg (VA); On-site; USD 43,000 - 58,000; Full time

Job summary

Campbell County is seeking an Administrative Assistant / Deputy Clerk to the Board of Supervisors in Rustburg, VA. This full-time role supports meeting administration, agenda preparation, records management, and official document workflows, with responsibility for confidentiality and sound judgment.

The position requires organizational excellence, strong written and verbal communication, and eligibility to obtain a Notary Public commission within six months.

Qualifications

• Associate degree, preferably in public administration, business administration, office administration, or related field; Bachelor's degree preferred.
• Three (3) years of progressively responsible administrative experience, preferably in local government or a public-sector environment.
• Ability to obtain and maintain Notary Public commission within six (6) months of employment.

Responsibilities

• Prepares, publishes, and distributes Board of Supervisors meeting agendas and supporting materials.
• Develops and maintains electronic meeting materials, agendas, minutes, and related documents for publication on the County website.
• Records, drafts, edits, and indexes minutes of Board of Supervisors meetings, work sessions, and other meetings as assigned.
• Assists in maintenance of Supervisors Minutes Book.
• Prepares resolutions, proclamations, correspondence, memoranda, and other official documents resulting from Board actions.

Skills

Organizational skills

Communication skills

Confidentiality

Microsoft Office

Records management

Education

Associate degree in public administration or related

Bachelor's degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant / Deputy Clerk to Board

Full Time Job County Admin, Rustburg, VA, US

Salary: $50,000.00 Annually

Deputy Clerk to the Board of Supervisors

Are you looking for a meaningful career where you can make a lasting impact on your community through public service? Join Campbell County as an Administrative Assistant / Deputy Clerk to the Board of Supervisors and become part of a dedicated team that supports the effective operation of the County's elected officials. We are seeking a highly organized, detail-oriented professional with exceptional written and verbal communication skills who can manage competing priorities and build strong working relationships. The ideal candidate will have experience with meeting administration, agenda preparation, records management while exercising professionalism, discretion, and sound judgment when handling confidential information. This position performs advanced administrativ work, maintains official records, ensures compliance with statutory requirements, and requires availability to work evening Board meetings.

Makes a daily difference in the Campbell County organization and locality through: hard work, open and honest communication, ongoing improvement and accountability.

Performs with excellence, the following tasks, including but not limited to:

• Prepares, publishes, and distributes Board of Supervisors meeting agendas and supporting materials.
• Develops and maintains electronic meeting materials, agendas, minutes, and related documents for publication on the County website.
• Ensures information about County Administration and Board of Supervisors is up to date on County website.
• Records, drafts, edits, and indexes minutes of Board of Supervisors meetings, work sessions, and other meetings as assigned.
• Assists in maintenance of Supervisors Minutes Book.
• Prepares resolutions, proclamations, correspondence, memoranda, and other official documents resulting from Board actions.
• Maintains filing system and other records for the County Administration office.
• Serves as secondary point of contact for Board members regarding meeting materials, scheduling, travel arrangements, reimbursements, and information requests.
• Ensures legal advertising requirements for public hearings, ordinances, and other notices comply with applicable laws.
• Researches records and prepares reports, correspondence, and informational materials as requested by County Administration staff.
• Supports the County Records Manager in maintaining records management compliance with state records requirements.
• Serves as acting Clerk to the Board during the absence of the Clerk and performs other duties as assigned.
• Provides administrative support to County Administration and County Attorney, including answering phones, greeting visitors, scheduling meetings, and responding to inquiries from the public and staff.
• Serves as a Notary Public for County documents and public requests as authorized.
• Prepares requisitions and requests for appropriation of funds.
• Codes invoices for County Administration and County Attorney.
• Assists with preparation of basic departmental budget.
• Schedules meetings and reserves meeting spaces for County departments and the public.
• Performs data entry, document management, and other administrative duties as assigned.
• Receives and processes new Public Nuisance complaints and tracks existing and ongoing complaints, in coordination with Code Enforcement Officer and County Attorney.
• Drafts legal documents for Public Nuisance complaints, in coordination with County Attorney.
• Attends required training and professional development opportunities.

Qualifications:

• Associate degree, preferably in public administration, business administration, office administration, or related field; Bachelor's degree preferred.
• Three (3) years of progressively responsible administrative experience, preferably in local government or a public-sector environment.
• Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Ability to obtain and maintain Notary Public commission within six (6) months of employment.
• Municipal Clerk certification preferred or ability to obtain certification.
• Requires completion of National Incident Management System (IS-100 and IS-700) within 90 days of employment.

Core Skill Sets:

• Strong organizational, interpersonal, and communication skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Knowledge of local government operations, public meeting procedures, and records management principles.
• Strong attention to detail with exceptional proofreading and document preparation skills.
• Ability to compose clear and professional correspondence, reports, and meeting minutes in a timely manner.
• Proficiency with Microsoft Office applications and County software systems.
• Ability to manage multiple deadlines and priorities.
• Ability to work effectively with elected officials, staff, outside agencies, and the public.

Attachments (1)

Administrative Asst-Deputy Clerk to the Board.pdf