Administrative Secretary - BOCC

Kootenai-County,-Id; Coeur d'Alene (ID); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

Retirement plan (PERSI)

Paid time off

Career growth opportunities

Job summary

Kootenai County is seeking an Administrative Secretary to support the Board of County Commissioners. This role involves confidential, professional support and direct interaction with elected officials and the public in Idaho.

You will coordinate meetings, draft resolutions, manage records, and oversee communications and purchasing while ensuring compliance with Idaho Code. A strong emphasis on discretion and organization is required.

Qualifications

• Associate’s degree or equivalent education/experience in administrative or secretarial support.
• At least two years of relevant administrative experience.
• Excellent communication skills—both written and verbal
• Strong organizational abilities and attention to detail.
• Demonstrated ability to manage sensitive and confidential information with discretion.
• A valid driver’s license and the ability to be insured.

Responsibilities

• Serving as the key administrative support to the three County Commissioners.
• Coordinate public meetings, prepare agendas, draft official resolutions, and serve as Clerk of the Board during public sessions.
• Ensure compliance with Idaho Code.
• Prepare and distribute agendas, public notices, and meeting minutes.
• Coordinate with local, state, and federal agencies and other County departments.
• Assist with grant documentation, public bid processes, and legal publications.
• Manage BOCC calendar, official correspondence, and departmental website.
• Provide excellent service to the public and internal stakeholders.
• Handle accounts payable entries, travel coordination, and purchasing.
• Support advisory boards including the Aquifer Protection District and Historic Preservation Commission.
• Process official records and maintain confidential files.

Skills

Communication

Organization

Discretion

Education

Associate degree

Job description

Administrative Secretary - BOCC

Kootenai County is seeking an experienced Administrative Secretary to support the Board of County Commissioners (BOCC). This is not your average administrative role — it's an opportunity to work directly with elected officials, department heads, attorneys, and the public in a position that requires confidentiality, professionalism, and a proactive approach.

Why You’ll Love This Opportunity:

• Competitive Pay: $20.43 to $24.27 per hour depending on experience
• Amazing Benefits: Enjoy an exceptional benefits packageincluding health care for eligible employees and their dependents through our free medical clinic, offering primary care, medications, lab services, and more.
• Generous Paid Time Off: Earn up to 8 hours of vacation each month, with increases based on your years of service. We believe in giving you time to relax and recharge!
• Secure Your Future: Benefit from a strong retirement plan through the Public Employees Retirement System of Idaho (PERSI), so you can feel confident about your future.
• Career Growth: Opportunities for advancement and eligibility for public student loan forgiveness.

What You Would Be Doing

As the Administrative Secretary, you will serve as the key administrative support to the three County Commissioners. You will coordinate public meetings, prepare agendas, draft official resolutions, and serve as Clerk of the Board during public sessions, all while ensuring compliance with Idaho Code.

Key responsibilities include:

• Preparing and distributing agendas, public notices, and meeting minutes.
• Coordinating with local, state, and federal agencies and other County departments.
• Assisting with grant documentation, public bid processes, and legal publications.
• Managing the BOCC calendar, official correspondence, and departmental website.
• Providing excellent service to the public and internal stakeholders.
• Handling accounts payable entries, travel coordination, and purchasing.
• Supporting advisory boards including the Aquifer Protection District and Historic Preservation Commission.
• Processing official records and maintaining accurate, confidential files.

Do You Have What It Takes?

• Associate’s degree or equivalent education/experience in administrative or secretarial support.
• At least two years of relevant administrative experience.
• Excellent communication skills—both written and verbal
• Strong organizational abilities and attention to detail.
• Demonstrated ability to manage sensitive and confidential information with discretion.
• A valid driver’s license and the ability to be insured.

Important Details:

This position occasionally requires attendance at evening or off-site meetings. As a deputized Clerk of the Court, you’ll be responsible for recording, transcribing, and attesting to official BOCC meetings. Strict confidentiality and professionalism are expected in all duties. You must also follow Idaho’s public records and open meetings laws.

Why You’ll Love Working Here:

You’ll be working in Kootenai County, one of the most picturesque places in northern Idaho! Nestled among scenic mountains and over 20 pristine lakes, our county is an outdoor enthusiast's dream. Located in Coeur d'Alene, you’ll enjoy a low crime rate, access to stunning natural beauty, and a peaceful, friendly community—making it the ideal place to work and live.

Candidates for employment must successfully complete the County's pre-employment background and drug screening.

Questions? Reach out to our Human Resources team at [phone] or email [e-mail].

Equal Opportunity Employer/Vets Preference/Drug-Free Workplace