Counseling Center Operations Coordinator

Signs of Hope; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

Signs of HOPE is seeking an Administrative Coordinator to manage day-to-day Counseling Center operations and provide essential administrative support. The role requires scheduling, document prep, invoice processing, staff coordination, and maintaining a welcoming office environment.

The candidate must handle sensitive issues with confidentiality and possess strong time management and multitasking abilities in a nonprofit human rights advocacy setting.

Qualifications

• Bachelor's Degree in Business, Public Administration, Human Services or Hospitality from four-year college or university; or equivalent experience.
• At least three (3) years of experience in an administrative or clerical position with responsibility for general office work and procedures.
• Experience in a nonprofit or human services environment is preferred.
• Valid driver license.

Responsibilities

• Supports Signs of HOPE in the agency's overall mission of providing hope, help, and healing to those affected by sexual violence and exploitation.
• Oversees all aspects of Counseling Center operations.
• Assist with front office coverage, greet all incoming visitors.
• Maintain working knowledge of confidentiality and HIPAA compliance.
• Input client data, electronic records, client appointments, and clinician schedules.
• Maintain regular communication with Signs of HOPE staff and clinicians.
• Scheduling clients for counseling and group counseling sessions.
• Submits agency invoices to the accounting team.
• Assists in special events, such as fundraising activities.
• Be highly knowledgeable of Signs of HOPE's goals, program model, culture, and key stakeholders.

Skills

Clerical skills

Microsoft Word & Excel

Time management

Confidentiality

English communication

Education

Bachelor's Degree in Business, Public Administration, Human Services or Hospitality

Tools

QuickBooks

Microsoft Office Suite

Job description

Signs of HOPE is seeking an Administrative Coordinator to manage day-to-day Counseling Center operations and provide essential administrative support. The role requires scheduling, document prep, invoice processing, staff coordination, and maintaining a welcoming office environment.

The candidate must handle sensitive issues with confidentiality and possess strong time management and multitasking abilities in a nonprofit human rights advocacy setting.