Trauma-Informed Office & Events Coordinator

Center For Hope And Safety Inc; Rochelle Park (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Center for Hope and Safety in Bergen County, NJ seeks an Office Coordinator to be the first point of contact for survivors, community partners, donors, volunteers, and visitors. You will provide administrative support, manage scheduling, records, and general office operations in a trauma-informed environment.

The ideal candidate has at least a high school diploma with two years of administrative experience; nonprofit experience is preferred.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• Minimum of two (2) years of administrative or office coordination experience preferred
• Experience in nonprofit, social services, healthcare, or human services preferred
• Commitment to trauma-informed, survivor-centered, and culturally responsive practices

Responsibilities

• Coordinate the daily administrative operations of the office to ensure an organized, efficient, and professional work environment.
• Answer, screen, and route telephone calls, emails, and correspondence in a courteous, responsive, and trauma-informed manner.
• Maintain office supplies, equipment, filing systems, mail distribution, and coordinate repairs and vendor services.
• Prepare correspondence, reports, meeting materials, and maintain electronic and physical records in accordance with agency confidentiality policies.
• Welcome survivors, visitors, volunteers, donors, and community partners with professionalism, compassion, and respect.
• Coordinate meeting schedules, conference room reservations, and prepare meeting spaces for staff, Board, and community events.
• Assist with employee onboarding, workspace preparation, office orientation, and special projects.
• Receive, document, and organize in-kind donations, per agency procedures.

Skills

Organizational skills

Problem-solving

Interpersonal skills

Written and verbal communication

Confidentiality

Microsoft Office Suite

Multitasking

Team collaboration

Relationship building

Flexibility

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Center for Hope and Safety in Bergen County, NJ seeks an Office Coordinator to be the first point of contact for survivors, community partners, donors, volunteers, and visitors. You will provide administrative support, manage scheduling, records, and general office operations in a trauma-informed environment.

The ideal candidate has at least a high school diploma with two years of administrative experience; nonprofit experience is preferred.