Councillor’s Office: Executive Admin Assistant

City of Mississauga; United States; Hybrid; USD 33,000 - 45,000; Part time

Benefits offered by this job

Three Weeks Vacation

Two Personal Paid Days

Extended Health Care

Dental Care

Life Insurance

OMERS Pension Plan eligibility

Job summary

The City of Mississauga is seeking an Administrative Assistant to support the Councillor and office operations. The role covers day-to-day office duties, mail and communications management, drafting correspondence, data entry, and event support, with budget monitoring experience required.

The position is temporary for the current term ending November 14, 2030, with potential renewal. It offers comprehensive benefits and a hybrid work arrangement at City Centre Drive location.

Qualifications

• Post-secondary education with two to five years’ experience in an administrative related position.
• Knowledge of the City sufficient to obtain information in response to constituent questions and issues and to refer constituents.
• Knowledge of the mandate and structure of Council and its committees.
• Knowledge of various MS Office applications including Word, PowerPoint, Excel, and Outlook.
• Energetic, motivated and a self-starter.
• Deal effectively with time frames and deadlines, and work effectively under pressure.
• Deal effectively with people under circumstances where the other party can be highly irate and unreasonable.
• Excellent written and oral communication and listening skills.

Responsibilities

• Ensure the Councillor is relieved of all administrative details as it relates to the day-to-day running of the office.
• Review and distribute all incoming mail, faxes, e-mails and telephone inquiries to appropriate staff.
• Forward non-routine inquiries to Executive Assistant for follow-up.
• Receive and respond to inquiries from the public in person, by phone and by email.
• Draft correspondence on behalf of the Councillor.
• Update and maintain spreadsheets and databases, and data entry.
• Photocopy, open and distribute mail, and perform general clerical duties.
• Maintain the Councillor’s contact list and social media/website.
• Budget monitoring experience required.
• Attend and assist in organization of events.
• Liaise with Councillors, staff, and constituents as required.
• Provide general office support and undertake other activities as needed.

Skills

Multitasking

Communication skills

Self-starter

Time management

MS Office

Oral and written communication

Education

Post-secondary education

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

Job description

The City of Mississauga is seeking an Administrative Assistant to support the Councillor and office operations. The role covers day-to-day office duties, mail and communications management, drafting correspondence, data entry, and event support, with budget monitoring experience required.

The position is temporary for the current term ending November 14, 2030, with potential renewal. It offers comprehensive benefits and a hybrid work arrangement at City Centre Drive location.