Cost Control & Invoicing Specialist

FITS LLC; Juncos (PR); Hybrid; USD 65,000 - 90,000; Full time

Job summary

FITS LLC in Juncos, Puerto Rico, seeks a detail-oriented Project Management professional to support the capital projects invoicing lifecycle. You will review contracts, manage vendor data, generate requisitions in Ariba, and ensure on-time payment while upholding compliance.

The role requires a Bachelor's degree and two years in project management within regulated industries, plus SAP experience and bilingual fluency in Spanish and English.

Qualifications

• Bachelor's degree and two years of exposure in Project Management in the Regulated Industry.
• Project Management skills.
• Bilingual (Spanish and English).
• Experience with: SAP.
• End-to-end invoice lifecycle management (from requisition through close out), vendor coordination, and timely reporting.
• Ensuring contractual compliance, accurate coding, efficient approvals, and on-time payment within SAP-enabled financial processes.

Responsibilities

• Review contractor contracts/terms & conditions to confirm requirements relevant to invoicing (rates, retainage, milestones, documentation, taxes).
• Verify supplier master data (vendor IDs, tax status, banking, contacts) are valid for invoice processing; request updates as needed.
• Generate purchase requisitions in Ariba in accordance with project budgets, WBS/GL coding, and sourcing guidelines.
• Receive and log invoices; validate required supporting documentation (PO, SOW, timesheets, delivery/GRN, progress certifications).
• Perform checks (WBS/Cost Center/GL/Tax), price/quantity verification, and basic 2-/3-way match steps in SAP; flag discrepancies/holds.
• Route invoices to designated approvers; track approval status and follow up/escalate to maintain SLA compliance.
• Act as point of contact for project teams on invoice approval tracking and status inquiries.
• Communicate with vendors to resolve conflicts (pricing mismatches, missing docs, tax, duplicate submissions, retention, credits) and update invoice status.
• Coordinate credit memos and re-submissions when required.
• Maintain an auditable trail of approvals and changes.
• Plan and manage high invoicing workloads, smoothing peaks, and prioritizing by due date, contractual terms, and cash-flow impact.
• Monitor approval timelines and drive corrective actions.
• Reconcile POs (balances, changes, retainage), confirm all invoices posted and paid, clear GR/IR, and archive documentation per policy.

Skills

Project management

Vendor coordination

Communication

Education

Bachelor's degree

Tools

SAP

Ariba

Job description

FITS LLC in Juncos, Puerto Rico, seeks a detail-oriented Project Management professional to support the capital projects invoicing lifecycle. You will review contracts, manage vendor data, generate requisitions in Ariba, and ensure on-time payment while upholding compliance.

The role requires a Bachelor's degree and two years in project management within regulated industries, plus SAP experience and bilingual fluency in Spanish and English.