Corrections Administrative Support Specialist

State of Missouri; Rolla (MO); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid leave

Job summary

The Missouri Department of Corrections is seeking an Administrative Support Clerk to perform a broad range of clerical and office duties within a state agency. The role supports calendars, meetings, travel logistics, typing, and correspondence, while assisting with staff supervision and payroll/documentation tasks.

Applicants should have 2+ years in an administrative role (OSA) or 3+ years in office support, with a high school diploma or GED.

Qualifications

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
• Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year

Responsibilities

• Maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
• Types/edits a variety of material; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication
• Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Skills

Calendar management

Typing / editing

Supervising staff

Payroll records

Education

High school diploma or GED

Job description

The Missouri Department of Corrections is seeking an Administrative Support Clerk to perform a broad range of clerical and office duties within a state agency. The role supports calendars, meetings, travel logistics, typing, and correspondence, while assisting with staff supervision and payroll/documentation tasks.

Applicants should have 2+ years in an administrative role (OSA) or 3+ years in office support, with a high school diploma or GED.