Purchasing Administrative Support Specialist

State of Missouri; Jefferson City (MO); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance (medical, vision, and

Dental for employees and family

Paid holidays

Paid leave

Uniforms provided

Direct deposit

Credit union access

Long-term disability

Job summary

The Missouri Department of Corrections is seeking an Administrative Support Clerk to support the department's purchasing section in Jefferson City. This role emphasizes accuracy, workflow coordination, and service within a corrections environment that aims to rehabilitate Missourians.

Two or more years in a similar clerical role or three+ years in office support, plus a high school diploma or GED, are required.

Qualifications

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency OR
• Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year

Responsibilities

• Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
• Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication
• Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Skills

Clerical work

Data entry

Scheduling

Supervisory support

Document preparation

Education

High school diploma or GED

Job description

The Missouri Department of Corrections is seeking an Administrative Support Clerk to support the department's purchasing section in Jefferson City. This role emphasizes accuracy, workflow coordination, and service within a corrections environment that aims to rehabilitate Missourians.

Two or more years in a similar clerical role or three+ years in office support, plus a high school diploma or GED, are required.