Records Clerk

CoreCivic; Cushing (OK); On-site; USD 19,000 - 25,000; Full time

Job summary

CoreCivic is seeking a Records Clerk to maintain, update, and disposition inmate/resident records in an institutional setting. The role requires assembling files from repositories, ensuring compliance, and preparing records for transfers or archives with rigorous confidentiality.

The ideal candidate has a high school diploma or GED, experience in records management, and a valid driver’s license. Proficiency in Word/Excel or other PC apps is preferred for daily activities.

Qualifications

• High school diploma or GED required.
• Experience in records management preferred.
• A valid driver's license required.
• Proficiency in Microsoft Word, Excel and other PC applications preferred.

Responsibilities

• Assemble inmate/resident files from all repositories; review records for compliance; verify and correct compositions; prepare records for transfers or archives.
• Receive court correspondence and respond as necessary; verify bonds cover sentences; monitor disposition; initiate contact with internal staff, jurisdictions and courts.
• Create and maintain up-to-date general and inmate/resident files; organize, label, file, retrieve; maintain confidentiality and security of records.
• Maintain discharge list; process parole certificates, letters of discharge, release authorizations and notifications.

Skills

Microsoft Word

Microsoft Excel

Records management

Education

High school diploma or GED

Job description

$16.08 per hour

At CoreCivic, our employeesare driven by a deep sense of service, high standards of professionalism and aresponsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in aninstitutional, secure setting. Come join a team that is dedicated tomaking an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; processparole certificates, letters of discharge, release authorizations and release notifications.

Qualifications:

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 20 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.