Corporate Services Coordinator

Del Mar College Testing Center; Corpus Christi (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Del Mar College Testing Center seeks a Coordinator to support Program Managers and Part‑Time Instructors in planning, coordinating and delivering client trainings. You will handle materials, prep, setup, and post‑training paperwork, ensuring accuracy and timely communication with clients.

The role includes generating monthly revenue reports, managing schedules, portals and course evaluations, onboarding new staff to payroll and business tools, and representing the center at events with

Qualifications

• Associate’s degree with 3 years of coordinating or managing projects, or high school diploma with 5 years of experience.
• Experience coordinating trainings, schedules and client-facing activities.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Support Program Managers & Part‑Time Instructors in planning, coordination and delivery of client trainings; create section requests, prepare materials, coordinate prep time, setup and breakdown, assist with registration forms and certificates, and compile paperwork for billing.
• Support Director with monthly revenue reporting and schedule records; ensure resources and instructors are prepared for trainings.
• Manage client portals, trackers, and course evaluations to meet client expectations; provide reliable reporting.
• Onboard new Admin staff and Part‑Time Instructors with Payroll and business tools (Datatel, Payroll, Concur Travel, Schedule Record, SharePoint).
• Coordinate client tours and represent Del Mar Corporate Services at program and customer events.

Skills

Attention to detail

Critical thinking

Adapt to change

Client interaction

MS Office (Excel/Word/PowerPoint)

Written and verbal communication

Organizational skills

Customer service

Time management

Data analysis/reporting

Education

Associate’s degree

High School diploma/GED equivalency

Tools

Datatel

Payroll

Concur Travel

Schedule Record

SharePoint

Planner

Adobe Acrobat

Office 365

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The purpose of this position is to provide support to the Program Managers and the Part‑Time Instructors in the planning, coordination, delivery and execution of client training workshops.

The Coordinator also interfaces with the client to manage various business requirements including Safety Audit Binders, client portals, student information validation, and any other requests from the client.

Other related duties as assigned.

Minimum Qualifications

Associate’s degree AND three (3) years of experience in coordinating and managing projects

- OR -

High School diploma/ GED equivalency AND five (5) years of experience in coordinating and managing projects

Required Job Knowledge, Skills, Abilities

Attention to detail to maintain and ensure accuracy.

Critical thinking skills.

Ability to adapt with ambiguity and constant change in fast growing business.

Skilled in client interaction.

Proficient in MS Office Excel/Word/PowerPoint.

Working knowledge of other programs including but not limited to Adobe Acrobat, Office 365 and SharePoint and Planner.

Strong written and verbal communication skills.

Organizational and time management skills.

Strong Customer Service skills.

Ability to prioritize and meet deadlines.

Ability to assimilate data, analyze/report information to support decision making.

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Our Culture

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III : Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

Job Duty

Supports Program Managers & Part‑Time Instructors in planning, coordination and delivery of client trainings; this includes creating the section request, preparing all training materials, interacting with the instructor on prep time and training hour details, setup and breakdown of training room, assist with taking pictures of ERT trainings, capturing registration forms, creating certificates of completion, compiling evaluation forms, finalizing the paperwork for Billing to invoice the client and interfacing with the client. Data entry of pre and post course information onto schedule record report.

Job Duty

Supports Director with monthly revenue reporting, proactively manages Schedule Record (upcoming trainings, resources, materials and instructors) and special reporting, as needed by Director or Program Managers. Interfaces with instructors and Program Managers to ensure all resources are in order for the execution of upcoming trainings.

Job Duty

Manages Customer specific programs to include portals, trackers, and course evaluations. The purpose of this job duty is for Coordinators to use the oversight to meet client expectations, monitor training outcomes, and provide reliable reporting; by stewarding these tools and processes, the Coordinator creates a smooth, responsive experience for clients, instructors, and students while ensuring every program is delivered with professionalism, accuracy, and measurable quality.

Job Duty

Onboarding of new Admin staff members and Part‑Time Instructors with Payroll system. Onboarding new team members includes training on business tools (Datatel, Payroll, Concur Travel, Schedule Record, shared networking drive and SharePoint). Part‑Time Instructors are provided guidance on Payroll system and certification log‑on to FranklinCovey portal for certification.

Job Duty

Coordinates client tours and represents Del Mar Corporate Services at various Program events, PR events, Customer events and Del Mar Foundation sponsored events.

Supplemental Questions

• * Do you have an Associate’s degree AND three (3) years of experience in coordinating and managing projects OR High School diploma or GED equivalency AND five (5) years of experience in coordinating and managing projects?
  • Yes, I have an Associate's degree AND three (3) years of experience in coordinating or managing projects (Submission of transcripts with conferred date is required).
  • Yes, I have a High School Diploma or GED equivalency AND five (5) years of experience in coordinating and managing projects.
  • No, I do not have the required education and years of experience.

Required Documents

• Resume
• Letter of Interest
• Transcripts

Optional Documents

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.