Corporate Records & Admin Coordinator

CAP Advisory Group Pte. Ltd.; Lavender (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

CAP Advisory Group Pte. Ltd. in Texas is seeking an organized administrative assistant to support executives with documentation, filing, and general admin tasks.

You will maintain the minutes book and statutory registers, manage filing systems, coordinate notarization and legalization where needed, prepare board or shareholders' meeting packs, and arrange document pickup/delivery. Diploma holders or candidates with at least two years of relevant experience are encouraged to apply.

Qualifications

• Diploma or 2+ years of relevant work experience.

Responsibilities

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders' meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.

Skills

Minutes management

Filing

Document coordination

Notarization coordination

Education

Diploma

Job description

CAP Advisory Group Pte. Ltd. in Texas is seeking an organized administrative assistant to support executives with documentation, filing, and general admin tasks.

You will maintain the minutes book and statutory registers, manage filing systems, coordinate notarization and legalization where needed, prepare board or shareholders' meeting packs, and arrange document pickup/delivery. Diploma holders or candidates with at least two years of relevant experience are encouraged to apply.