Board Meetings & Records Coordinator

The Management Trust; Denver, Northern (CO, KY); Hybrid; USD 39,000 - 44,000; Full time

Job summary

Public Alliance, a division of The Management Trust, seeks an Administrative Coordinator to provide high-quality administrative support to District Managers. You will prepare board meeting materials, assemble packets, and turn notes into polished minutes.

This in-person role is based in our Denver office, Monday–Friday, 8:30 AM–5:00 PM. You will coordinate with attorneys, accountants, engineers, and consultants to deliver accurate client district records on schedule.

Qualifications

• 3+ years of administrative or document production experience.
• Strong writing, spelling, grammar, proofreading, and formatting skills.
• Ability to manage multiple deadlines with accuracy.

Responsibilities

• Prepare board meeting agendas using templates and district requirements.
• Coordinate with managers, attorneys, accountants, engineers, and consultants to gather materials.
• Assemble, organize, proofread, and distribute board meeting packets.
• Transform meeting notes into clear, accurate minutes and maintain district records.
• Track deadlines and ensure timely delivery of materials.

Skills

Excellent writing

Attention to detail

Time management

Communication skills

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Zoom

Microsoft 365

Job description

Public Alliance, a division of The Management Trust, seeks an Administrative Coordinator to provide high-quality administrative support to District Managers. You will prepare board meeting materials, assemble packets, and turn notes into polished minutes.

This in-person role is based in our Denver office, Monday–Friday, 8:30 AM–5:00 PM. You will coordinate with attorneys, accountants, engineers, and consultants to deliver accurate client district records on schedule.