Corporate Receptionist

Insight Global (United States); Seattle (WA); Vor Ort; USD 28.000 - 39.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

HSA

FSA

DCFSA

401k with employer matching

Paid time off

Zusammenfassung

Insight Global in Seattle, WA is seeking a Reception Coordinator for a 6-month contract to hire. You will manage front desk, greet guests, answer phones, coordinate events, and support facilities operations.

This role emphasizes customer service, coordination of meetings, AV familiarity, and collaboration with teams. Onsite duties include security awareness, mail, shipping, and office setup. Compensation varies; benefits begin after joining.

Qualifikationen

• Excellent customer service, communication, and follow-up skills.
• Understand how to use Audio/Visual technology.
• Understanding of events and meetings best practices.
• Best practices for reception services knowledge.

Aufgaben

• Greet, check in, and direct guests, vendors, and other building employees.
• Answer phones, respond to emails, create badges, and assist with security tasks.
• Monitor ServiceNow tickets and respond accordingly.
• Assist in reception and delivery of mail and packages throughout the building.
• Assist in development and improvements in reception and mail services.
• Support events, meetings, and office setups as needed.

Kenntnisse

Customer service

Communication

Event coordination

AV familiarity

Tools

ServiceNow

Jobbeschreibung

Exact compensation may vary based on several factors, including skills, experience, and education.

JOB DESCRIPTION

Location: Onsite in Seattle, WA

Duration: 6 month contract to hire

Primary Responsibilities

Duties related to Reception Coordinator as assigned.

• Assist in the development and promote improvements at reception & event coordination
• Assist in covering team members as required due to absences
• Work directly with other GWS members to assist with projects, events, tasks, and duties as needed, as well as response to issues
• Perform other duties as assigned; which may include various set-up, moving, clearing, clean-up and organizing, duties related to personnel changes, unexpected workplace scenarios or special events
• Report on any noticed issues during office walks
• Assist with moving and allocating seating assignments for offices and workstations.
• Shipping & Receiving Duties
• Assist in the development and promote improvements in S&R/Mail Services
• Conduct periodic self-audits of services to gauge performance
• Continuously work towards bringing new and exciting solutions to the table for GWS
• Monitoring ServiceNow tickets and respond accordingly
• Delivery of packages & mail throughout the tower
• Receptions Duties
• Greet, check in, and direct guests, vendors, and other building employees
• Answer phones, respond to emails, creating badges, security, miscellaneous administrative duties, etc
• Monitoring ServiceNow tickets and respond accordingly.
• Watch for and report security incidents and safety concerns
• Assist with reception and delivery of various items that arrive at the front desk including, but not limited to catering delivery and set up
• Maintain organization that incorporates the values of Lead 5s methodology:
• Sort, Set in order, Shine, Standardize, Sustain

Qualifications, Knowledge, Skills, and Abilities

• Excellent customer service, communication, and follow-up skills
• Understanding how to use Audio/Visual technology
• Understanding of Events and Meetings best practices
• Best practices for reception services knowledge

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.