Corporate Office Support

The Fountain Group; Florida; On-site; USD 41,000 - 44,000; Full time

Job summary

The Fountain Group is seeking an onsite Administrative/Office Support role in Florida to assist with day‑to‑day office operations. You will work closely with the Director of Operations and Admin Services to keep spaces clean, organized, and well stocked, while supporting guests and events.

The position covers reception duties, room bookings, IT equipment support, and coordination of catering and pantry supplies, with potential extension based on performance and headcount approvals.

Qualifications

• 2+ years of corporate office support experience is required.
• Experience coordinating meeting room setup and scheduling is preferred.
• Experience tracking inventory and restocking supplies is desired.

Responsibilities

• Maintain conference rooms, common areas, offices, desks, and kitchens; ensure spaces are clean and stocked.
• Manage room bookings and meeting requests; coordinate setup and breakdown of spaces.
• Provide reception coverage; greet guests and support interviews and events.
• Coordinate catering and food/beverage setup for in-office meetings and events; manage pantry supplies.
• Work with Admin Services Manager and building management on facilities needs and report maintenance issues.
• Serve as onsite IT contact for basic technology needs and deployment of office equipment; track IT inventory.

Skills

Office support

Meeting room setup

Inventory management

IT equipment support

Tools

Video conferencing systems

Copiers/Printers

Job description

This is an onsite position

Pay: $30-32/hour

Duration: 1 year with extensions based on performance and headcount approval.

Duties

This role will provide a variety of onsite administrative and office support services that contribute to the day-to-day functionality, organization, and appearance of the office. The individual will work closely with the Director of Operations, Admin Services Manager, and other office leaders to support operational needs and help ensure a positive and well-run in‑office experience for colleagues and visitors.

Responsibilities will include maintaining conference rooms, common areas, offices, desks, and kitchens to ensure spaces are clean, organized, appropriately stocked, and ready for use. The role will also manage room bookings and meeting requests and coordinate the setup and breakdown of meeting spaces, including tables and chairs as needed.

The role will provide reception coverage, including greeting and escorting guests, supporting recruiting days and interviews, coordinating room bookings, assisting with transportation, and addressing other onsite needs.

Additional responsibilities will include coordinating catering and food and beverage setup for in‑office meetings and events, as well as managing inventory and ordering for snacks, fruit, coffee, plates, utensils, and other pantry and office supplies.

The individual will work closely with the Admin Services Manager and building management on facilities‑related needs, including HVAC, janitorial services, electrical, lighting, and repairs, and will report, track, and follow up on maintenance issues to ensure they are addressed in a timely manner.

The role will also serve as an onsite point of contact for Global IT, assisting with basic technology needs and the deployment and support of office technology and equipment, including video conferencing systems, projectors, copiers, printers, and telecommunications equipment. Responsibilities will also include distributing, maintaining, and tracking inventory for IT equipment and accessories, including phones, laptops, chargers, monitors, privacy screens, and related items.

Qualifications

• 
  

  2+ years of corporate office support experience is required. Must be comfortable providing workplace services and administrative support.

  
  


• 
  

  Prior experience related to

  
  

  - Meeting room setup and scheduling

  
  

  - Inventory tracking and restocking supplies

  
  

  - General office upkeep and organization