Corporate Office Manager

UniVista Insurance Services; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading insurance firm is seeking a Corporate Office Manager to oversee daily operations, manage staff, and ensure compliance with policies. The ideal candidate will possess strong organizational and leadership skills, along with 5+ years of experience in office management. Bilingual proficiency in English and Spanish is highly preferred. This role offers opportunities for professional development in a dynamic environment.

Qualifications

• 5+ years of experience in office management, administrative operations, or a related role.
• Prior experience supervising staff and managing budgets.
• Bilingual proficiency in English and Spanish is highly preferred.

Responsibilities

• Oversee the day-to-day operations of the corporate office, ensuring efficiency.
• Manage office supplies, equipment, and vendor relationships.
• Develop and implement office processes and procedures to optimize workflow.
• Prepare operational reports for senior management, including office expenditures.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite and office management software

Ability to solve problems and make decisions under pressure

Education

Bachelor’s degree in Business Administration, Management, or related field

Job description

Univista Insurance is seeking a highly organized and proactive Corporate Office Manager to oversee the daily administrative and operational functions of our corporate office. The ideal candidate will ensure the smooth running of office operations, manage support staff, coordinate cross-departmental needs, and foster a productive workplace environment. This role requires excellent leadership, organizational, and communication skills to align office operations with business goals.

Key Responsibilities

Office & Administrative Management:

• Oversee the day-to-day operations of the corporate office, ensuring efficiency and professionalism.
• Manage office supplies, equipment, and vendor relationships.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Supervise and support administrative staff, including receptionists and office assistants.
• Conduct regular team check-ins, provide training, and encourage professional development.
• Foster a positive and collaborative office culture.

Operational Efficiency & Coordination:

• Develop and implement office processes and procedures to optimize workflow.
• Coordinate with department heads to ensure smooth communication and alignment of corporate initiatives.
• Support executive leadership with scheduling, meeting coordination, and special projects.

Facilities & Resource Management:

• Oversee office facilities, including maintenance, space planning, and security.
• Manage budgets related to office operations and ensure cost efficiency.
• Serve as point of contact for contractors, service providers, and building management.

Reporting & Compliance:

• Prepare operational reports for senior management, including office expenditures and performance metrics.
• Ensure health, safety, and compliance standards are maintained across the office.

Qualifications

Education:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).

Experience:

• 5+ years of experience in office management, administrative operations, or a related role.
• Prior experience supervising staff and managing budgets.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to solve problems and make decisions under pressure.

Attributes:

• Professional, approachable, and detail oriented.
• Strong leadership with a hands-on management style.
• Adaptable in a fast-paced corporate environment.
• Bilingual proficiency in English and Spanish is highly preferred.

Note: The above statements describe the general nature of the job and are not an exhaustive list of duties. UniVista Insurance is an equal opportunity employer. Employment is subject to qualifications, references, and background check.

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