Corporate Office Coordinator

IST Management Services, Inc.; Dallas (TX); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical

Dental

Vision

STD

LTD

Life

401k

Paid Time Off

Pet Insurance

Bonus Incentives

Job summary

IST Management is seeking a Corporate Office Coordinator to join the Dallas team. The role handles concierge, hospitality and facility assistance, as well as supervision of the on-site team.

Ideal candidates have prior corporate office management or facilities experience and a customer-service mindset, with a drive to grow in office services. The position is full-time, Monday–Friday 7:30am–4:30pm with no nights or weekends; hourly compensation ranges from $18.00 to $20.00, plus benefits

Qualifications

• High School Diploma or GED required.
• Microsoft Office proficiency required.
• Ability to work independently or in a team.
• Willingness to cross-train for other functions.
• Ability to meet attendance policy.

Responsibilities

• Provide professional customer service to internal and external clients.
• Coordinate with corporate executives and officers on-site.
• Manage end-user experience from client arrival.
• Stock kitchens, maintain hospitality standards, and support events.
• Handle conference room setup and catering orders as needed.
• Coordinate vendor repairs and PM scheduling.
• Oversee front desk operations and mail services.
• Manage office supplies and logs.
• Deliver mail and packages to clients and prepare outgoing mail.

Skills

Customer service mindset

Teamwork

Lift up to 60 lbs

Cross-training

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Overview

IST Management is seeking a Corporate Office Coordinator (Facility Services, Conceirge, Hospitality, Front Desk and Mail Services) to join the Dallas team! We are seeking professional candidates who are ready to grow within our organization. This is a full time, direct hire position handling conceirge, hospitaliy and facility assistance, as well as supervision of our on-site team. Ideal candidates have prior Corporate office management or Facilities related experience, possess a customer service mindset, and are ready to grow in their office services career! Prior supervisor or management experience a plus.

Benefits Include

• Medical
• Dental
• Vision
• STD
• LTD
• Life
• 401k
• Paid Time Off
• Pet Insurance
• Bonus Incentives

Hourly Compensation

18.00-20.00

Schedule

Monday-Friday 7:30am-4:30pm. No nights or weekends!

Responsibilities

• Professional and friendly customer service; verbal and written interaction with internal and external clients
• Experience working with Corporate Executives and Chief Officers
• Manage the end user experience from the moment a client or end user walks on-site.
• High level hospitality - to include stocking kitchens with dishes, silverware and ensuring a great end user experience when going into the kitchens.
• Hospitality services: Conference room management (i.e setting up/breakdown for meetings and events, arranging and moving tables/chairs, assist with catering orders, other related tasks as needed)
• Handling and Managing facility requests - coordinating with vendors for repair, tracking repairs and ensuring PM are scheduled.
• Managing equipment maintenance and up keep
• Front Desk Support as needed
• Supply Management and ordering for the office
• Consistently adhere to business procedure guidelines; take direction from supervisor
• Maintain all logs and reporting documentation; attention to detail
• Delivering mail and packages to clients
• Preparing outgoing mail and packages for clients

Qualifications

• High School Diploma or GED required; authorization to work for any employer in the US required
• Microsoft Office proficiency required
• Ability to effectively work individually or in a team environment; willingness to cross-train for other job functions
• Ability to meet employer's attendance policy
• Ability to lift up to 60 lbs on occasion

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [e-mail].

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.