Corporate Office Receptionist

IST Management; Chicago (IL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision

STD

LTD

Life

401k

Paid Time Off

7 paid holidays

Pet Insurance

Bonus Incentives

Job summary

IST Management seeks a Corporate Office Receptionist to join our downtown Chicago team. You will provide on-site front desk, hospitality and mailroom services in a professional office environment, and offer general administrative support.

The ideal candidate can confidently interact with clients and visitors and communicate clearly. Proficiency in Microsoft Word and Excel is required, with a focus on reliability, teamwork and a professional demeanor.

Qualifications

• High School Diploma or GED required; US work authorization.
• Proficient with Microsoft Word and Excel.
• Excellent communication skills, verbal and written.
• Ability to lift up to 60 lbs occasionally.
• Reliable attendance and willingness to cross-train.

Responsibilities

• Provide on-site front desk/reception, hospitality and mailroom services.
• Greet and direct walk-up traffic; answer calls and route inquiries.
• Coordinate conference room management; schedule meetings via Teams.
• Maintain kitchen areas, restock supplies and manage mail daily.
• Sort and disperse mail, order supplies and keep logs up to date.
• Adhere to safety procedures; support various admin tasks as needed.

Skills

Customer service

Communication

Teamwork

Attendance discipline

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Microsoft Office

Job description

Overview

IST Management is seeking a Corporate Office Receptionist to join the downtown Chicago team! The Corporate Office Receptionist is responsible for providing on-site front desk, hospitality and mailroom services in addition to general administrative support services in a professional office environment. Ideal candidates will have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career.

Previous experience in reception services is required. Must be proficient in Microsoft Word and Excel.

Who We Are

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

Overview

IST Management is seeking a Corporate Office Receptionist to join the downtown Chicago team! The Corporate Office Receptionist is responsible for providing on-site front desk, hospitality and mailroom services in addition to general administrative support services in a professional office environment. Ideal candidates will have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career.

Previous experience in reception services is required. Must be proficient in Microsoft Word and Excel.

Who We Are

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider. We also provide a full range of facilities management and office services.

We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

You can check out istmanagement.com for more info on us!

Benefits Include:

• Medical
• Dental
• Vision
• STD
• LTD
• Life
• 401k
• Paid Time Off
• 7 paid holidays
• Pet Insurance
• Bonus Incentives

Hourly Compensation:

$21.00-22.00 DOE

Schedule:

Monday-Friday 8am-5pm. No nights or weekends!

Responsibilities

The Corporate Office Receptionist is responsible for providing professional on-site front desk/reception, hospitality, mailroom and general administrative support services. Duties include:

• Professional and friendly customer service; verbal and written interaction with internal and external clients; greet and direct walk-up traffic at the front desk, direct phone calls to appropriate personnel
• Consistently adhere to business procedure guidelines; take direction from supervisor
• Hospitality services: Assist with conference room management, schedule meetings daily via Teams; Maintain kitchen common areas - clean and monitor, restock supplies as needed
• Mailroom services: Assist with sorting and dispersing USPS mail daily within office
• Ordering supplies; maintain inventory
• Participate in cross-training; Maintain all logs and reporting documentation; attention to detail
• Adhere to all safety procedures; perform other tasks as assigned

Qualifications

Ideal candidates have the ability to confidently interact with clients and visitors, possess excellent communication abilities, and are ready to grow in their professional career. Previous experience in reception services is required. Must be proficient in Microsoft Word and Excel. Other qualifications include:

• High School Diploma or GED required; authorization to work for any employer in the US required
• Microsoft Office proficiency required
• Excellent communication skills both verbal and written
• Ability to effectively work individually or in a team environment; w illingness to cross-train for other job functions
• Ability to meet employer's attendance policy
• Ability to lift up to 60 lbs on occasion

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.