Corporate Office Admin Coordinator

Florida and Texas Currency Exchange; Tampa (FL); On-site; USD 19,000 - 28,000; Full time

Job summary

Florida & Texas Currency Exchange is seeking a dependable Corporate Administrative Assistant to support the daily administrative needs of our corporate office and branch network. This role handles communications, documentation, reporting, employee and branch requests, customer inquiries, recordkeeping, and general office operations.

The ideal candidate is highly organized, capable of juggling multiple priorities, and able to handle confidential information professionally.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to learn new software and company systems.
• Dependable, punctual, and professional.
• Experience in administrative, office, customer service, or clerical roles preferred.

Responsibilities

• Provide general administrative support to corporate leadership and management.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Assist with preparing, organizing, scanning, filing, and maintaining company documents and records.
• Maintain spreadsheets, reports, contact lists, branch information, and other administrative records.
• Assist with data entry and ensure information is entered accurately and timely.
• Communicate with branch managers and employees regarding corporate requests, documents, supplies, and follow-up items.
• Assist with ordering and tracking office, branch, uniform, and other company supplies.
• Help monitor outstanding tasks and follow up with appropriate employees or departments.
• Assist with scheduling meetings, Zoom calls, interviews, appointments, and other corporate activities.
• Prepare correspondence, emails, memos, forms, and other business documents as requested.
• Assist Human Resources with administrative tasks, employee documentation, recruiting coordination, and onboarding paperwork.
• Provide administrative support to Operations, Compliance, Finance, Marketing, and other departments as needed.
• Assist with customer orders, website inquiries, and general customer follow-up when assigned.
• Maintain organized electronic and physical filing systems.
• Handle confidential employee, customer, and company information with discretion.
• Assist with preparing reports and gathering information requested by management.
• Help ensure corporate office areas and administrative materials remain organized and professional.
• Perform other administrative and clerical duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Dependable / punctual / professional

Multi-tasking

Team support

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Florida & Texas Currency Exchange is seeking a dependable Corporate Administrative Assistant to support the daily administrative needs of our corporate office and branch network. This role handles communications, documentation, reporting, employee and branch requests, customer inquiries, recordkeeping, and general office operations.

The ideal candidate is highly organized, capable of juggling multiple priorities, and able to handle confidential information professionally.