Corporate Legal Assistant: Transaction & Admin Pro

Partridge Snow & Hahn LLP.; Providence (RI); On-site; USD 52,000 - 60,000; Full time

Job summary

Partridge Snow & Hahn LLP is seeking an experienced Legal Assistant to provide administrative support to multiple attorneys and paralegals for corporate clients. The role involves drafting and editing legal documents, maintaining filing systems, time entry, calendar management, and preparing closing binders for corporate transactions.

Strong organizational and communication skills are essential, with proficiency in MS Office and document management systems.

Qualifications

• Minimum of 3-5 years’ legal assistant experience required.
• Associate degree in legal studies or related field; or equivalent experience required.

Responsibilities

• Creating, editing, and revising legal documents, correspondence and presentations.
• Maintaining Physical and Electronic Files. Includes preparing, copying, scanning, filing, and properly labeling physical documents into redwell files and electronic documents into the firm’s internal Document Management System.
• Time Entries. This includes entering, proofreading, and revising time entries by attorneys and/or paralegals into the firm’s accounting system accurately and in a timely manner.
• Calendar/Appointments. Maintaining attorney appointment schedule and calendar. Includes coordinating and scheduling meetings, phone calls, business travel arrangements, attendance at seminars, events, etc.
• Preparing and organizing closing binders for various corporate transactions as needed.
• Phone Calls. Includes making and responding to internal and external calls, contacting clients, and scheduling conference calls.
• Managing client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Other Administrative Tasks. Includes opening and preparing mail; internet research, compiling and gathering information as needed, etc.
• Must demonstrate the ability and willingness to occasionally work outside of regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and to supply adequate operational support.
• Performing other related duties as required or assigned, some of which may be essential to the position.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Prioritization

Keyboarding

Education

Associate degree in legal studies or related field

Tools

Document Management System (NetDocuments / iManage)

Microsoft Office Suite

Job description

Partridge Snow & Hahn LLP is seeking an experienced Legal Assistant to provide administrative support to multiple attorneys and paralegals for corporate clients. The role involves drafting and editing legal documents, maintaining filing systems, time entry, calendar management, and preparing closing binders for corporate transactions.

Strong organizational and communication skills are essential, with proficiency in MS Office and document management systems.