Corporate Legal Assistant

Partridge Snow & Hahn LLP; Providence (RI); On-site; USD 48,000 - 64,000; Full time

Job summary

Partridge Snow & Hahn LLP in Providence, RI seeks a skilled Legal Assistant to provide comprehensive administrative support to multiple attorneys and paralegals working on corporate matters. The role includes document preparation, file management, time entry, calendar scheduling, and client billing.

The ideal candidate has 3–5 years of legal assistant experience and an associate degree in legal studies or related field, or equivalent experience.

Qualifications

• Minimum of 3-5 years' legal assistant experience required.
• Associate degree in legal studies or related field; or equivalent experience required.

Responsibilities

• Creating, editing, and revising legal documents, correspondence and presentations; transcription, formatting, and proofreading.
• Maintaining physical and electronic files; labeling and organizing documents in the firm’s systems.
• Entering, proofreading, and revising time entries in the accounting system.
• Scheduling and coordinating calendars, meetings, travel, seminars and events.
• Preparing closing binders for corporate transactions as needed.
• Handling phone calls and client communications; scheduling conference calls.
• Managing client billing and resolving billing issues with the billing attorney.
• Performing other related duties and occasional overtime as needed.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Typing/keyboard

MS Office

Document management

NetDocuments

iManage

Team player

Education

Associate degree in legal studies

Tools

NetDocuments

iManage

Job description

Description

This position is responsible for providing administrative support to multiple attorneys and paralegals for corporate clients. Primary duties include administrative and clerical tasks including but not limited to:

Requirements

Duties/Responsibilities:

• Creating, editing, and revising legal documents, correspondence and presentations. Includes transcribing dictation, creating binders, formatting, proofreading, drafting, etc.
• Maintaining Physical and Electronic Files. Includes preparing, copying, scanning, filing, and properly labeling physical documents into redwell files and electronic documents into the firm's internal Document Management System.
• Time Entries. This includes entering, proofreading, and revising time entries by attorneys and/or paralegals into the firm's accounting system accurately and in a timely manner.
• Calendar/Appointments. Maintaining attorney appointment schedule and calendar. Includes coordinating and scheduling meetings, phone calls, business travel arrangements, attendance at seminars, events, etc.
• Preparing and organizing closing binders for various corporate transactions as needed.
• Phone Calls. Includes making and responding to internal and external calls, contacting clients, and scheduling conference calls.
• Managing client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Other Administrative Tasks. Includes opening and preparing mail; internet research, compiling and gathering information as needed, etc.
• Must demonstrate the ability and willingness to occasionally work outside of regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and to supply adequate operational support.
• Performing other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Possess excellent verbal and written communication skills.
• Demonstrate excellent interpersonal and customer service skills.
• Strong organizational skills with the ability to handle multiple assignments simultaneously.
• Ability to prioritize and work effectively and efficiently.
• Proficient keyboard skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with Document Management systems (NetDocuments / iManage)
• Ability to work independently, exhibit professionalism and work in a team-oriented environment, including coverage and/or backup coverage for other attorneys.

Education and Experience:

• Minimum of 3-5 years' legal assistant experience required.
• Associate degree in legal studies or related field; or equivalent experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.