Corporate Legal Assistant — Contracts & Governance

Czarnowski Display Service, Inc.; Mableton (GA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Paid Time Off

Paid Holidays

Job summary

The Czarnowski Collective is seeking a meticulous Legal Assistant to support our legal team, including the Assistant General Counsel and CLO. This role handles calendars, travel, document management, invoicing, and contract administration in a fast-paced environment.

Ideal candidates have an associate degree or equivalent, 3 years of legal/corporate admin experience, and strong MS Office and Adobe Acrobat skills, with discretion and confidentiality.

Qualifications

• 3 years of administrative experience supporting legal, executive, compliance, or corporate functions.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and Adobe Acrobat.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Legal and Administrative Support
• Provide day-to-day administrative support to the Assistant General Counsel and CLO.
• Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.
• Maintain legal department files, records, and electronic document management systems.
• Assist with the preparation, formatting, proofreading, and distribution of legal documents, correspondence, presentations, and reports.
• Process invoices and track legal department expenses.
• Contract Administration
• Support the contract lifecycle process, including intake, routing, execution, storage, and abstracting of agreements.
• Maintain contract databases and track renewal dates, expiration dates, and key contractual obligations.
• Coordinate signatures and ensure fully executed agreements are properly filed and distributed.
• Assist in gathering information and documentation for contract review and negotiations.
• Corporate Governance and Compliance
• Maintain corporate records, entity documentation, licenses, permits, and state and federal registrations.
• Assist with the preparation of intellectual property applications, renewals and related filings, and maintain, update and monitor our intellectual property docket.
• Support compliance initiatives, policy updates, and legal training activities.
• Assist with monitoring deadlines related to corporate filings and regulatory requirements.
• Help prepare materials related to board meetings, corporate governance, and internal audits.
• Litigation and Risk Management Support
• Assist with document collection and organization related to claims, litigation, discovery requests, employment matters, and insurance requests.
• Coordinate legal holds and document retention activities as directed by legal counsel.
• Monitor service of process notifications and assist in undertaking an appropriate response.
• Assist with the preparation, distribution and collection of certificates of insurance.
• Maintain confidentiality of sensitive legal and business information.
• Cross-Functional Collaboration
• Serve as a liaison between the Legal Department and business partners, including Human Resources, Finance, Operations, Project Management, Executive Leadership, Outside Counsel and Insurance Advisors.
• Respond to routine inquiries and route legal requests to the appropriate team members.
• Support special projects and department initiatives as assigned.

Skills

Organizational skills

Time management

Multitasking

Verbal and written communication

Discretion and confidentiality

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Adobe Acrobat

Job description

The Czarnowski Collective is seeking a meticulous Legal Assistant to support our legal team, including the Assistant General Counsel and CLO. This role handles calendars, travel, document management, invoicing, and contract administration in a fast-paced environment.

Ideal candidates have an associate degree or equivalent, 3 years of legal/corporate admin experience, and strong MS Office and Adobe Acrobat skills, with discretion and confidentiality.