Corporate Legal Assistant - Admin & Transaction Support

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Generous PTO

Job summary

Mack & Associates, Ltd. in Chicago, IL, seeks a Corporate Legal Assistant to provide organized, proactive support to a team of attorneys in a fast-paced corporate practice.

The role combines administrative duties with substantive legal support, ensuring smooth client matter handling and efficient office operations. The ideal candidate has at least three years of corporate or transactional experience, strong communication, and excellentattention to detail.

Qualifications

• High School Diploma and at least three years of experience providing legal support in a corporate or business law environment.
• Previous experience supporting attorneys in a professional legal setting, preferably with exposure to corporate or transactional matters.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and the ability to produce accurate, polished work while handling sensitive information.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint, as well as PDF software; familiarity with legal technology and document management systems is a plus.
• Ability to work collaboratively, take initiative, adapt to changing priorities, and provide dependable support in a fast-paced environment, with flexibility to work additional hours when needed.

Responsibilities

• Provide ongoing administrative support to attorneys, including calendar management, meeting coordination, travel arrangements, and other day-to-day scheduling needs.
• Assist with the preparation, organization, and proofreading of legal documents and materials associated with a variety of corporate and business matters.
• Support attorneys throughout the lifecycle of client matters by helping coordinate documentation, maintaining organized files, and assisting with administrative and legal processes.
• Assist with corporate recordkeeping and entity-related matters, including maintaining documentation and coordinating required filings and updates.
• Help manage client and matter administration, including opening and closing matters, preparing related documentation, assisting with preliminary conflict reviews, and supporting billing processes.
• Track assignments, deadlines, and priorities while coordinating with internal teams and using firm systems to ensure work is completed accurately and efficiently.
• Communicate professionally with attorneys, clients, and colleagues while maintaining discretion and confidentiality and providing additional support to the broader legal team as needed.

Skills

Organizational skills

Time management

Attention to detail

Professional communication

Discretion and confidentiality

Microsoft Office proficiency

Education

High School Diploma

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

PDF software

Document management systems

Job description

Mack & Associates, Ltd. in Chicago, IL, seeks a Corporate Legal Assistant to provide organized, proactive support to a team of attorneys in a fast-paced corporate practice.

The role combines administrative duties with substantive legal support, ensuring smooth client matter handling and efficient office operations. The ideal candidate has at least three years of corporate or transactional experience, strong communication, and excellentattention to detail.