Corporate Legal Assistant

Legal Search Solutions, Inc.; Miami (FL); On-site; USD 45,000 - 70,000; Full time

Job summary

Prestigious Global Law Firm in Miami seeks a Legal Assistant with corporate transactional experience. You will format and proof complex legal documents, manage deadlines, and prepare engagement letters in a fast-paced team environment.

Key requirements include 3+ years of corporate secretarial experience, strong proofreading and redlining skills, and proficiency with I-Manage and MS Office. The role involves coordinating meetings, travel, and expense processing in a dynamic firm setting.

Qualifications

• Minimum of 3 years of legal secretarial experience in Corporate Law.
• Experience in the business intake process (opening new matters, engagement letters, conflict searches).
• Excellent proofreading, document formatting and redlining skills.
• Proficient with I-Manage document management system.

Responsibilities

• Format, type and proof complex legal documents using redlining applications.
• Manage internal and client deadlines.
• Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources.
• Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage.
• Prepare new business records, engagement letters.
• Input and edit attorney's time and review pre-bills.
• Schedule meetings and make travel arrangements.
• Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail.
• Reconcile expense reimbursements; process check and petty cash requests.

Skills

Legal secretarial experience

Proofreading

Document formatting

Redlining

Written communication

Oral communication

Time management

Multitasking

Attention to detail

Punctuality

Team collaboration

Overtime flexibility

Tools

I-Manage

Microsoft Word

Excel

Outlook

Job description

Prestigious Global Law Firm is seeking a Legal Assistant with corporate transactional experience for their Miami office.

Legal Assistant Job Description

• Format, type and proof complex legal documents using redlining applications
• Manage internal and client deadlines
• Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources
• Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into I-Manage
• Prepare new business records, engagement letters
• Input and edit attorney's time and review pre-bills
• Schedule meetings and make travel arrangements
• Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail
• Reconcile expense reimbursements; process check and petty cash requests
• Minimum of 3 years of legal secretarial experience in Corporate Law
• experience in the business intake process (opening new matters, engagement letters, conflict searches, etc.).
• Must have excellent proofreading, document formatting and redlining skills
• Must pay close attention to detail and be extremely organized
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, prioritize and manage multiple tasks
• Must be punctual and reliable
• Ability to work in a fast paced team environment
• Flexibility to work overtime
• Microsoft Office 2016 knowledge with Excel, Outlook and advance knowledge of Word functions
• Familiarity with using an electronic document management system, such as I-Manage

Similar Job Titles

• Paralegal Corporate
• Legal Secretary Corporate
• Transactional Law
• Corporate Law