Corporate Legal Admin – Billing & File Management

Haynes and Boone, LLP; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Haynes and Boone, LLP is seeking a Legal Administrative Assistant for the Corporate group in New York. The role supports attorneys with billing, document preparation, and calendar coordination in a demanding, fast-paced environment.

The LAA will handle confidential client information, manage multiple tasks, and ensure precise processing of invoices and matter-related documents. Prior law-firm experience is essential.

Qualifications

• At least three years of experience in a mid- to large-sized law firm.
• Strong knowledge of general office procedures and legal terminology.
• Proficiency with Firm technology: NetDocuments, Interaction, Chrome River, Emburse, Intapp.
• Experience handling client billing, pro formas and expenses.
• Experience supporting more than one attorney.

Responsibilities

• Process new client/matter requests, client bills, time reports and expense reports.
• Assist with attorney billing, invoices and pro formas.
• Prepare and revise documents, proofreading and redlining as needed.
• Handle mail, files, and client reception.
• Coordinate meetings and maintain calendar for attorneys.
• Transcribe and compose client-related correspondence.
• Prepare closing binders.
• Provide overflow support to summer associates and visiting attorneys.

Skills

Advanced word processing

Legal document prep

Communication

Attention to detail

Multi-tasking

Education

High school diploma

Two years college or equivalent

Tools

NetDocuments

Interaction

Chrome River

Emburse

Intapp

Job description

Haynes and Boone, LLP is seeking a Legal Administrative Assistant for the Corporate group in New York. The role supports attorneys with billing, document preparation, and calendar coordination in a demanding, fast-paced environment.

The LAA will handle confidential client information, manage multiple tasks, and ensure precise processing of invoices and matter-related documents. Prior law-firm experience is essential.