Precision Legal Billing Coordinator

Haynes and Boone, LLP; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Haynes and Boone, LLP is seeking a Billing Coordinator in our Houston office to compile, manage, and execute attorney billing. You will support multiple attorneys across practice areas and interface with secretaries, staff, and Firm clients while maintaining confidentiality.

Key duties include creating proformas, executing complex bills, submitting invoices, and resolving e-billing disputes. A strong foundation in accounting processes and MS Office is essential for success in this role.

Qualifications

• 1-3 years of relevant billing/accounting experience.
• Proficient in Excel, Word, and Outlook.
• Experience with law firm billing preferred.
• Ability to communicate professionally with clients and staff.

Responsibilities

• Create, review, and edit proformas in response to requests.
• Execute complex bills, including discounts and multi-party billing.
• Compile supporting backup documentation as required.
• Submit invoices by mail, email, and e-billing via eBillingHub and other sites.
• Configure and maintain e-billing information (new clients, matters, timekeepers, rates).
• Address and resolve e-billing disputes, rejections, and short pays promptly.
• Ensure compliance with firm policies and deadlines (budgets, accruals, invoicing).
• Review client engagement letters for billing requirements and setup in 3E.
• Create and maintain billing procedures for attorney and client handling.
• Prepare client-specific reporting requirements (accruals, budgets, timekeepers, rates).
• Communicate professionally with clients, attorneys, and staff.
• Create billing schedules and various billing analyses as needed.

Skills

Attention to detail

Time management

Organizational skills

Microsoft Excel

Microsoft Word

Outlook

Analytical skills

Client communication

Education

Associate degree in accounting or related field

Bachelor’s degree preferred

Tools

3E

eBillingHub

Job description

Haynes and Boone, LLP is seeking a Billing Coordinator in our Houston office to compile, manage, and execute attorney billing. You will support multiple attorneys across practice areas and interface with secretaries, staff, and Firm clients while maintaining confidentiality.

Key duties include creating proformas, executing complex bills, submitting invoices, and resolving e-billing disputes. A strong foundation in accounting processes and MS Office is essential for success in this role.